What are the responsibilities and job description for the Executive Assistant position at WV Solid Waste Managment Board?
Reports to the Executive Director.
Performs numerous advanced level and confidential tasks including composing various staff reports, staff correspondence and confidential HR tasks for the Executive Director.
Maintains personnel files and records.
Works with the Executive Director to define, clarify, and implement agency policies, procedures, and regulations.
Review policies, procedures and processes for compliance, determine efficiency, suggest and implement changes if necessary.
Creates and Maintains databases for personnel/HR statistical data for various Board reports and documents.
Performs personnel duties including:
o Reporting and verification.
o Serve as back up for processing HRM/Payroll for Hiring and Termination with benefit
coordinator.
Prepare reports, correspondence, narratives, abstracts, and other documents for the review and approval of the executive director and/or chair of the Solid Waste Management Board.
Work with Comptroller to organize travel and makes all arrangements for Board members.
Responsible for incoming and outgoing mail for the agency.
Responsible for answering telephone calls for the agency.
Organize, schedule, and maintain appointment calendar for the executive director.
Advertise and schedule Solid Waste Management Board meetings and provide according to WVCode an approved agenda.
Responsible for maintaining and transcribing accurate minutes of all WV Solid Waste
management Board meetings.
Prepare and disseminate detailed information for state board members, agency heads, and others prior to all board meetings and actions taken.
Organize and maintain correspondence, documents, etc. files for the executive director and board members.
Maintains legal library for the Board.
Perform additional duties as necessary and assigned by supervisor.
Schedules and attend meetings on behalf of executives, taking notes and recording minutes.
Job Type: Full-time
Pay: $40,000.00 - $50,000.00 per year
Work Location: In person
Salary : $40,000 - $50,000