What are the responsibilities and job description for the Unit secretary position at WVU Medicine?
Assists with maintaining control of activities with the department. Strives to maintain optimal office functions in compliance with hospital policy and procedure.
MINIMUM QUALIFICATIONS :
EDUCATION, CERTIFICATION, AND / OR LICENSURE :
1. High school graduate or GED.
2. Valid driver’s license.
EXPERIENCE :
1. One (1) year of experience in clerical position
PREFERRED QUALIFICATIONS :
EDUCATION, CERTIFICATION, AND / OR LICENSURE :
1. Post high school business training and / or secretarial experience
CORE DUTIES AND RESPONSIBILITIES : The statements described here are intended to describe the general nature of work being performed by people assigned to this position.
They are not intended to be constructed as an exhaustive list of all responsibilities and duties. Other duties may be assigned.
1. Maintains good working communications with the medical staff other customers by politely answering questions regarding the medical record areas.
2. Maintains confidentiality of all patient care information.
3. Handles telephone communications with the medical staff and other customers in a courteous manner.
4. Rolls phones to and from switchboard when needed.
5. Communicates with physicians, departments, hospitals, the entire health care team, patients and families to receive and relay appropriate information in a timely, accurate, and professional fashion in accordance with HIPAA regulations and Guidelines.
6. Accurately files charting of patient care staff in the medical records.
7. Examines record to assure that all forms pertain to one patient.
8. Assembles discharge folders for patient records as directed by supervisor.
9. Pulls and files records accurately.
10. Assists with data entry into computer system.
11. Assembles and maintains patient records, facilitating provision and maintenance of a complete and current record including EMR.
12. Performs tasks to assure safety for patients, associates and self.
13. Assures that the medical records room is locked after business hours.
14. Uses s correct set-up and safe use of computers, printer, fax machine, shredder and intercom.
15. Initiates Patient chart per protocol.
16. Provides clerical support to facilitate the discharge process in order to comply with the discharge standard.
17 Completes and routes patient chart.
PHYSICAL REQUIREMENTS : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Walking, standing, stooping, kneeling, reaching, pushing, pulling, lifting, and grasping are necessary body movements utilized in performing duties throughout the work shift.
2. Must be able to communicate effectively
3. Visual acuity must be within normal range.
4. Must be able to perform medium work : exerting up to 50 pounds or force occasionally, and / or to 50 pound of force frequently, and / or to 10 pounds of force as frequently as needed to move objects.
WORKING ENVIRONMENT : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Exposure to bodily fluids, human tissues, contagious diseases, sharps, and explosive gases.
2. Exposure to toxic gases, fumes, and odors.
3. Exposure to high stress and constant interruptions.
5. Exposure to radiation from x-rays.
6. Exposure to bad road conditions.
7. Exposure to wind, rain, snow, sleet, mud, high and low temperatures, animals and insects, and hazardous roadways.
8. Work may be performed in the patient’s home and may require extensive travel.
9. Subject to unpredictable situations. May be exposed to adverse or unpleasant home environments.
SKILLS AND ABILITIES :
1. Must have the ability to perform concentrated and complex mental activity.
2. Must have the ability to work successfully under highly stressful conditions, with frequent interruptions, and must be capable of adapting to varying workloads and work assignments on a constant basis.
3. Must have the ability to make sound judgments and also be able to collaborate with other multi-disciplinary team members in an appropriate fashion.
4. Must have the ability to comprehend and perform oral and written instructions and procedures
5. Must have strong communication skills, written and verbal.
6. Must have basic math skills.
7. Must be able to work weekends, holidays and all shifts.
8. Knowledge of medical terminology
Last updated : 2024-07-04
