Administrative Associate, 25-028

Administrative Associate

Arts & Science Division

Position # 25-028

WVU Parkersburgis a Community and Technical College located in Parkersburg, WV, with a branch in Ripley, WV, and soon to be Vienna, WV (We are not a branch of West Virginia University). We are dedicated to teaching and are accredited by the Higher Learning Commission to offer certificates, associate and bachelor’s degrees.

Benefits

· Retirement plan with 6% mandatory every pay (biweekly) that is matched 100%

· Free $10,000 life insurance policy

· Your choice of 7 different Health Insurance plans through www.peia.wv.gov and flexible benefits such as Accident Insurance, Hospital Indemnity Insurance, Critical Illness Insurance, Flexible Spending Accounts (Healthcare & Dependent Care), Health Savings Account, Dental, Vision, Short-Term Disability, Long-Term Disability, Group Legal Plan, and Hearing

· Annual and Sick leave for full time non-exempt staff, exempt staff, and 12-month faculty

· Minimum 12 paid holidays per year

· WVU Parkersburg tuition wavier (if eligible) for an employee, employees’ spouse or dependent of a full-time benefits eligible employee who is 24 years of age or younger

To Apply

· Submit an Employment Application packet available at www.wvup.edu/jobs

· If the position requires a degree, attach a scanned copy of your unofficial college transcripts with the Employment Application packet.

· WVUP is an Equal Opportunity/Affirmative Action Employer. Minorities/Veterans/Disabled Encouraged to Apply.

Posted

01/21/2025 with an application deadline of 02/04/2025.

Employment Status

Non-Exempt/Classified/Hourly Staff, full time regular, benefits eligible position.

Shift

Mon-Fri, 8am-4pm. Full time is considered 37.50 hours a week.

Pay Grade

04 (Salary is commensurate with education and experience)

Function/Summary

The Administrative Associate supports the general administrative functions of a wide variety of academic or administrative units.

Minimum Qualifications

Education:

· Associate’s Degree or Degree-Seeking in Office Administration or related field OR equivalent experience.

Experience:

· Preferred: Directly related work experience.

Licensure:

· None

Knowledge, Skills & Abilities

· Computer skills (variety of software programs).

· Organizational skills.

· Communication skills (verbal, written, interpersonal).

· Manage multiple priorities.

Duties/Responsibilities

Frequency:

Duties:

90%

Under the supervision of the Division Dean, provides administrative office support that includes:

· Maintaining office inventory.

· Coordinating semester class schedules.

· Working with other divisions to enter information into college database.

· Maintaining schedule for division chairperson, coordinators and division faculty.

· Filing and maintaining student records and college and division database.

· Assistance in planning and preparing for division meetings.

· Answering phone.

· Greeting students and division visitors.

· Maintaining division publications and handbooks.

· Maintaining faculty files and preparing faculty contracts.

· Communicating with and supporting adjunct faculty.

· Participation in and responsibility for recording, distributing, and posting minutes of

o division meetings

o admission processes

o advisory committee meetings

o student meetings.

· Distributing student evaluations of faculty.

10%

Other Divisional Responsibilities

· Represents an office as administrative liaison and responds to non-routine inquiries.

· Utilizes department and/or institutional policies, practices, and procedures to answer questions and resolve problems and issues.

· Coordinates complex appointments, meetings, and travel itineraries. Triages scheduling issues.

· Coordinates mass mailing and/or email distribution.

· Creates and oversees departmental files, databases, and reports.

· Maintains office and/or laboratory supplies and inventory; maintains website.

· Other duties as assigned.

Job Type: Full-time

Pay: From $18.46 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $18