What are the responsibilities and job description for the Legal Operations Coordinator position at WWE?
Job Title: Legal Operations Coordinator
Department: Legal
Reports To: General Counsel
Reports To: General Counsel
Job Summary:
The Legal Operations Coordinator will assist in supporting the EVP, General Counsel, along with managing legal processes and supporting the members of the Legal Department. This role requires strong communication, multitasking, and administrative skills to support the overall efficiency of the Legal Department.
Key Responsibilities:
- GC Support: Provide administrative support to the WWE General Counsel, including scheduling, travel, expenses, mail, hosting and generally serving as main point of contact for the Legal Department and the face of the GC office to internal and external stakeholders, including clients, vendors, and legal partners.
- Legal Team Support: Provide certain administrative support to the attorneys, paralegals, and legal staff with scheduling, travel and other administrative tasks (e.g., approval processes, e-signature, NDAs).
- Litigation and Compliance Support: Manage and distribute all services of process. Manage and be point of contact for WWE whistleblower hotline.
- Document Management: Assist with the preparation, organization, searches and maintenance of legal documents, contracts, and case files.
- Finance: Manage invoice/billing process for the Legal Department (e.g., OnBase, CounselLink, etc.), including invoice approvals, submissions to finance programs, onboarding of new legal vendors, and provide support regarding billing inquiries together with resolving issues promptly.
- Special Projects: For larger projects such as office moves, technology innovations/transformations, new employee onboarding – serve as primary point of contact and lead on all action items, communications, etc.
- Team Building: Organize meetings, inclusive of ordering food and the reserving of conference rooms, travel, and other events related to legal matters.
Qualifications:
- Proven experience as a Legal Assistant, Legal Coordinator, Paralegal, or in a similar role is preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), as well as legal research tools and document management systems preferred.
- Excellent organizational and multitasking abilities with strong attention to detail.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong written and verbal communication skills.
- Ability to work independently and collaboratively in a team-oriented environment.
- Prior experience in contract management and compliance is a plus.
Additional Information: This is a full-time position with opportunities for growth within the Legal Department. The Legal Operations Coordinator will play a key role in supporting the Legal Department’s efficiency and effectiveness, ensuring that legal processes are handled smoothly and effectively.
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