Office Manager

The Office Manager oversees the administrative operations of our Odenton Headquarters (1400 Annapolis Road, Odenton, MD). They will be responsible for organizing and coordinating administration duties and office procedures while creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication with employees and visitors, and facility organization, cleanliness, and safety.

The schedule for this position is Monday - Friday 40 hours/week. The role requires the ability to work onsite at Wyetech’s Odenton, MD office at five days per week during the core business hours of 0900 - 1500. Remaining hours may be worked before or after core hours in Odenton.

How You’ll Make an Impact:

To be successful in this position, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned to meet business needs.

• Develop and maintain effective internal administrative systems to support the Wyetech office and team

• Serve as the first point of contact for Wyetech visitors, incoming phone calls, and/or by responding to general email inquiries

• Provide administrative support to Wyetech’s internal team including but not limited to: HR, staffing, finance, contracts

• Handle onboarding for new employees

• Manage invoices from benefit providers

• Design and distribute Wyetech's monthly team newsletter using MS Publisher

• Manage Wyetech's social media presence

• Attend the monthly Wyetech Admin meeting

• Ensure effective operation of office equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

• Assist and/or coordinate the maintenance and cleaning of the facility

• Receive, sort, and distribute the mail

• Draft and send correspondence (hard- and soft-copy) to team and external stakeholders as requested

• Support the planning and coordination of Wyetech company events

• Review and retain the cleaning log for the Odenton office

• Handle sensitive information in a confidential manner

Education and Required Qualifications:

• College degree highly preferred

• 2 years of work experience in an administrative/office management role

• Must be U.S. Citizen

Knowledge, Skills, and Abilities:

• Knowledge of Office Administrator responsibilities, systems, and procedures

• Proficiency in MS Office Suite (MS Excel, MS Word, and MS Outlook, in particular) or Google equivalent

• Hands on experience with office machines

• Familiarity with email scheduling tools

• Excellent time management skills and the ability to multitask and prioritize work

• Strong attention to detail and problem-solving skills

• Excellent written and verbal communication skills

• Ability to work well alone and in a team setting

• Strong organizational and planning skills in a fast-paced environment

• A creative mind with an ability to suggest improvements

• Prior experience with MS Publisher and inventory management is desirable but not required

Desired Qualifications:

• Bachelors or Associates in Communications, Marketing, Business Management, English, Human Resources, or Finance

• Veterans Preference is given to this job order