Administrative Assistant - Davenport, IA | Full-Time

What Youll Do

Do you thrive in a fast-paced environment and love keeping things organized while making everyone feel welcome? If you're a multitasker with a passion for smooth, seamless operations, we want you as our Administrative Assistant!

In this role, you will manage front desk operations, greet visitors with a warm welcome, and ensure our Sales and Marketing teams have the support they need to succeed. Youll be juggling various responsibilities, from coordinating events to handling day-to-day tasks, all while directly reporting to our Director of Marketing and collaborating closely with both teams.

Your contribution will be key to keeping things running smoothly and ensuring our teams success!

Why Choose Us

At Wyffels Hybrids, were not just a company; were a tight-knit family of entrepreneurs and problem-solvers. Our values of Integrity, Perseverance, Respect, Empowerment, and Passion drive everything we do, from fostering a supportive culture to achieving triple-digit growth over the last decade. Join us and be part of a winning team thats the #1 Independent Seed Brand in the Central Corn Belt, committed to doing 100 Little Things better each day.

Job Highlights

• Customer Service: Greet visitors, answer inquiries, and direct them to the appropriate departments or individuals.

• Administrative Support: Provide general administrative support to the team, including managing incoming calls, coordinating shipments and deliveries, overseeing postal requirements, organizing and sending mailings, ensuring office supplies are stocked, preparing documents, and traveling to pick up supplies as necessary.

• General Scheduling & Calendar Management: Coordinate appointments, meetings, and travel arrangements for management and staff.

• Office Events Coordination: Oversee and manage hotel reservations for external partners, coordinate meals and transportation, manage internal room bookings, and arrange necessary supplies and audiovisual equipment for all Davenport office meetings.

• Communication: Draft, proofread, and send emails, memos, and other correspondence; answer and direct phone calls.

• Document Management: Organize and maintain files, both physical and digital, ensuring proper documentation and record-keeping practices.

• Data Entry & Reporting: Enter data into spreadsheets, databases, or software systems; assist with creating reports and presentations.

• Office Organization: Maintain office cleanliness and ensure office equipment is in good working order; coordinate with vendors for maintenance and supplies.

• Project Assistance: Support with ongoing projects, including scheduling meetings, preparing materials, managing custom mailings, and tracking progress.

Qualifications

• High school diploma or equivalent required; Associate degree or higher preferred.

• A minimum of 2 years of proven experience in an administrative assistant role or a similar administrative capacity, with a history of efficiently managing office functions and supporting team operations.

• A valid drivers license and successful completion of a Motor Vehicle Record Check are required upon hire.

Knowledge, Skills, & Abilities

• Proficient in Microsoft Office (Word, Excel, and PowerPoint).

• Exceptional verbal and written communication skills.

• Ability to provide welcoming and positive interactions with customers, dealers, employees, and vendors.

• Establish and maintain effective working relationships with employees, supervisors, business partners, and the public.

• Ability to perform tasks and achieve results with a high degree of accuracy, efficiency, and quality.

• Demonstrate the ability to manage time and meet deadlines.

• Effectively manage and prioritize unexpected demands, adapt to changes in workload, and maintain a professional approach in executing tasks.

• Exhibit resourcefulness to accomplish tasks.

• Exhibit superior ethical and professional standards with all business contacts and co-workers.

• Maintain security and confidentiality of information, demonstrating discretion and professionalism.

• Maintain accurate records and efficient file management.

Benefits

In addition to offering an unparalleled culture that focuses on relationships that foster both individual and organizational success, we offer competitive pay and a diverse benefits portfolio:

• Health, dental, and vision benefits for you (and your family) on your first day of employment!

• Flexible Spending Account | Health & Childcare

• Life Insurance Policy

• PTO plus 9 Paid Holidays

• Tuition Reimbursement

• Traditional & Roth 401K

• Disability | Short Term & Long Term

• Parental Leave

• Seed Discount

Work Environment

This is primarily an office position. Occasional local travel may be required as part of the role. This position is based at the Wyffels Office in Davenport, IA.