What are the responsibilities and job description for the Summer 2025 : Camp Administrative Assistant position at Wyman?

Description

REPORTS TO : Leadership Class 1, 2 & 3 Summer Coordinator

FLSA STATUS : Non-Exempt

POSITION SUMMARY : Summer Camp Administrative Assistant is a seasonal member of the Wyman Leaders program team. They will perform general clerical tasks, such as coordinating various calendars, checking voicemails and texts, sending emails and newsletters and other day-to-day related tasks. This is an in-person day job position at Wyman's 85-acre campus in Eureka, MO from mid-May to end of June.

FUNCTIONS OF THE JOB :

Essential Functions

Process forms, records, requisitions and sign-up sheets.
Answer telephone during office hours
Type letters, lists, forms, etc. as needed
Maintain office supplies / camp supplies.
Operate and maintain copy machine and other office machines.
Coordinate mail services : pick-up, sorting, delivery, and receiving.
Support communication with teen families, including daily email blasts.
Assist Camp Coordinators with all associated office tasks.
Work to keep the office clean and orderly including the Health Lodge, Administrative building, and Dining Hall.
Develop and implement a check-out system for camp equipment, i.e., electronic equipment, games, tools, and related materials.

Skills and Abilities

Ability to match responsibilities to appropriate staff member, set expectations and monitor delegated activities to ensure desired results are achieved.

Strong ability to relate to your co-workers, inspire others, and mitigate conflict.

Ability to establish and sustain positive rapport with youth of all ages and diverse backgrounds; proven success in youth and family interactions and a strong ability to create and sustain mentoring relationships with youth.

Performs skills in a safe manner and recognizes the importance of putting teen wellbeing first; where necessary can teach and demonstrate skills.

Consistently models for staff and teen appropriate and positive interactions. Models

healthy lifestyle, pace, and care of self within camp.

Able to deal with frequent change, delays, or unexpected events.

Technologically savvy and customer-service oriented. Ability to work with people and possesses a friendly phone demeanor.

Ability to make sound decisions timely based on a mixture of analysis, wisdom, experience, and judgment.

Able to anticipate, identify, and resolve problems in a timely manner, gather information skillfully, and works well with others to solve problems.

Uses resources effectively and efficiently.

Open to personal growth and ability to respond to constructive criticism.

POSITION QUALIFICATION REQUIREMENTS :

Experience Requirements

Job Experience

Required

Preferred

No Experience

3 months to 1 year

2 to 4 years

5 to 10 years

11 year or more

Supervisory Experience

Previous supervisory experience or demonstrated positive, effective leadership skills

Required

Preferred

No Experience

3 months to 1 year

2 to 4 years

5 to 10 years

11 year or more

Additional Requirements

Summer 2025 : Camp Administrative Assistant

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