Sales Inventory Coordinator

ESSENTIAL FUNCTIONS

• Will maintain contact with Caterpillar on all new machine and attachment orders and verify pricing.
• Match machine quote and machine spec's then coordinate with the Equipment Coordinator all service work that needs to be done on new and used machines.
• Support office functions by answering phones, assisting with filing.
• Maintain Dealer Business System of new machine inventory pricing and specifications.
• Complete appropriate inventory and performance reporting for Sales Representatives and managers.
• Coordinate all transportation from the factory or a Dealership to our facility or the customer's jobsite.

ADDITIONAL FUNCTIONS

·        Help evaluate new equipment needs and be responsible for Dealer Velocity.

·        Route and/or respond to Caterpillar correspondence related to new Caterpillar Machine availability and terms and conditions of the sale. 

·        Develop projects as needed by the department.

·        Provide continual support to Sales Representatives and other coworkers in the policies and procedures of the Sales Department.

·        Support the Sales Department by answering telephones and assisting walk in customers. 

·        Other duties as assigned.

QUALIFICATIONS/KNOWLEDGE/SKILL/ABILITY

·        Minimum High School graduate or equivalent.

·        Basic knowledge of accounting practices.

·        Must have basic skills to include:  good listening, outstanding customer service skills, time management skills, and customer database management. 

·        Must have the ability to multitask.

·        Intermediate to advanced knowledge of personal computers.

·        Must be able to read, write, and understand English.

·        Must be able to type and have some knowledge of scanners, copier, and fax machines.

·        Must have good organizational and telecommunication skills.

PREFERRED

·        Some post High School education would be helpful.

PHYSICAL/ENVIRONMENTAL REQUIREMENTS

·        Material and equipment directly used:  Personal computer, calculator, multi-line telephone, voice mail, Email, fax, scanners, copy machine, and general office equipment. Experience with Word, Excel, Outlook, and CRM.

·        Office environment requiring professional dress and appearance.

·        Primarily involved in office activities. 

·        Cradle phone with head and shoulder while taking notes for extended periods.

·        Sit and/or stand 6-8 hours per day.

·        Use of hands and feet for fine manipulation.

·        Lift 20 to 40 pounds.