What are the responsibilities and job description for the Advancement Scholarship Specialist position at Xavier University of Louisiana?
Posting Summary
Position Title Advancement Scholarship Specialist FLSA Exempt Department Office of Advancement Services Job Summary
Xavier University of Louisiana is accepting applications for the position of Advancement Scholarship Specialist. The purpose of the Advancement Scholarship Specialist is to provide internal expertise for business processes during all stages of donor cultivation and stewardship. This individual will support post-gift activities such as gift documentation, fund creation, and post-gift information dissemination among campus and XULA donors.
The Scholarship Specialist will be responsible for monitoring and evaluating annual and endowed scholarship awards and academic programs while striving for continuous improvement. The incumbent will play a significant role in conducting financial stewardship efforts along with promoting the University's mission and collaborate closely with the Executive Director, Offices of Financial Aid, Admissions and Fiscal Services to support the overall stewardship and recognition plan of the Office of Institutional Advancement. AA/EOE
Minimum Qualifications
Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee(s) holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.
Work Hours
Full time
KSA's
Knowledge, Education, Experience, and Proficiencies
Essential Duties and Responsibilities Description
Posting Number S370P Number of Vacancies 1 Desired Start Date 02/26/2024 Position End Date (if temporary) Posting Date 02/22/2024 Application Review Date Closing Date Open Until Filled Yes Special Instructions to Applicants
About Xavier
About Xavier
Founded in 1925 by Saint Katharine Drexel and the Sisters of the Blessed Sacrament, Xavier is Catholic and historically Black. Located in New Orleans, the ultimate purpose of the University is to contribute to the promotion of a more just and humane society by preparing its students to assume roles of leadership and service in a global society. This preparation takes place in a diverse learning and teaching environment that incorporates all relevant educational means, including research and community service.
Position Title Advancement Scholarship Specialist FLSA Exempt Department Office of Advancement Services Job Summary
Xavier University of Louisiana is accepting applications for the position of Advancement Scholarship Specialist. The purpose of the Advancement Scholarship Specialist is to provide internal expertise for business processes during all stages of donor cultivation and stewardship. This individual will support post-gift activities such as gift documentation, fund creation, and post-gift information dissemination among campus and XULA donors.
The Scholarship Specialist will be responsible for monitoring and evaluating annual and endowed scholarship awards and academic programs while striving for continuous improvement. The incumbent will play a significant role in conducting financial stewardship efforts along with promoting the University's mission and collaborate closely with the Executive Director, Offices of Financial Aid, Admissions and Fiscal Services to support the overall stewardship and recognition plan of the Office of Institutional Advancement. AA/EOE
Minimum Qualifications
- Bachelor's degree from an accredited college/university in accounting, business, communications, marketing, public relations, or a related discipline.
- 2-3 years of reconciliation and reporting experience preferred.
- Exceptional writing and editing skills.
- Strong Accounting analytical, communication and people skills.
- Creative and strategic thinking abilities.
- Strong problem-solving, organizational and project management skills.
- Ability to coordinate multiple projects.
- Ability to gather and analyze data and generate reports.
- Must be able to take the initiative to coordinate processes.
- Ability to meet deadlines.
- Professional attitude and the ability to maintain confidentiality.
- Demonstrated ability to work independently, and as a team member.
- Intermediate to advanced level skills in Word and Excel programs.
- Strong skills in Photoshop and Adobe Creative Suite programs.
- Familiarity with relational databases, Raisers Edge preferred; and
- Ability to work evenings and weekends as needed.
Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee(s) holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.
Work Hours
Full time
KSA's
Knowledge, Education, Experience, and Proficiencies
- Bachelor's degree from an accredited college/university in accounting, business, communications, marketing, public relations, or a related discipline.
- 2-3 years of accounting reconciliation and reporting experience preferred.
- Exceptional writing and editing skills.
- Strong analytical, communication and people skills.
- Creative and strategic thinking abilities.
- Strong problem-solving, organizational and project management skills.
- Ability to coordinate multiple projects.
- Ability to gather and analyze data and generate reports.
- Higher Ed experience preferred.
Essential Duties and Responsibilities Description
- Collaborate with Executive and Assistant Directors to formulate comprehensive donor reporting for top donors and implement the reporting program (i.e., impact reports).
- Reconcile with Admissions (new students) and Financial Aid ( continuing students), the offers, accepts, and remaining funds to award. Enrollment Management
- Reconcile scholarship awards and available fund balances with the Office of Fiscal Services.
- Assist in post-award monitoring and auditing of the scholarships criteria for restricted and endowed to ensure they are being offered according to the criteria.
- Proficient in use of Blackbaud Award Management and serves as a member of the implementation and administrative team for Scholarship Management platforms and reporting tools.
- Responsible for meeting with Financial Aid and/o Admissions concerning the student (s) providing an essay or thank you note to the donor.
- Assist in monitoring the timeliness of the scholarship underwriting process.
- In coordination with the Donor Relations Specialist, support the design and management processes to steward the scholarship reporting program for the University, provide donor information to students, create bios for scholarship donors, process scholarship thank you letters from students, manage scholarship mailings to donors, incorporate scholarship information into print and web materials, and create web page with bios of endowed scholarship donors.
- Update and maintain fund contacts and endow fund biographical information in database and photo files, obtain pertinent donor information and track scholarship recipients to ensure the most up to date information is received.
- Serves as part of the Advancement Stewardship Team
- Collaborate in establishing and implementing personalized and individual stewardship reports for top donors.
- Collaborate in preparing, verifying, and producing the annual donor honor rolls.
- Establish and maintain effective communication with family members regarding memorial donations and fund balances.
- Work with campus partners to communicate new gift information to each unit.
- Work on special projects and perform other duties, as assigned.
- Work collaboratively with the Advancement Team and always represent Xavier University of Louisiana in a professional and diplomatic manner.
Posting Number S370P Number of Vacancies 1 Desired Start Date 02/26/2024 Position End Date (if temporary) Posting Date 02/22/2024 Application Review Date Closing Date Open Until Filled Yes Special Instructions to Applicants
- Resume required
- Cover letter required
- Letter(s) of Recommendation required
About Xavier
About Xavier
Founded in 1925 by Saint Katharine Drexel and the Sisters of the Blessed Sacrament, Xavier is Catholic and historically Black. Located in New Orleans, the ultimate purpose of the University is to contribute to the promotion of a more just and humane society by preparing its students to assume roles of leadership and service in a global society. This preparation takes place in a diverse learning and teaching environment that incorporates all relevant educational means, including research and community service.
