What are the responsibilities and job description for the Test Proctor position at Xavier University of Louisiana?
Posting Details
Posting Summary
Position Title
Test Proctor
FLSA
Non-Exempt
Department
Disability Services
Job Summary
Xavier University of Louisiana is accepting applications for the position of Test Proctor. The Test Proctor will be responsible for providing support services to ensure compliance with regulatory standards in order to create a secure and supportive testing environment. The Test Proctor will observe all exams to ensure that all who take a test in the Testing Center receives equitable treatment, that all testing procedures are followed and that all test-takers have the same opportunity to excel on the test. AA/EOE
Minimum Qualifications
- High school diploma or equivalent is required.
- Unbiased person that administers an exam and upholds the integrity of the exam-taking process.
- Experience proctoring or invigilating exams is highly preferred
- Excellent organizational skills.
- Beginner to intermediate experience in Microsoft Office (Word, Excel and Outlook).
Preferred Qualifications
- High school diploma or equivalent is required.
- Minimum of 1 year customer service experience is preferred.
- Experience proctoring or invigilating exams is highly preferred
- Must be comfortable in a quiet testing environment, hear soft voices and see details from a distance.
- Excellent organizational skills.
- Beginner to intermediate experience in Microsoft Office (Word, Excel and Outlook).
Special Requirements Summary
Ability to exert 50 to 100 pounds of force rarely, and/or 25 to 50 pounds of force infrequently and/or 10 to 20 pounds of force occasionally to move objects. Physical demand requirements are in excess of those for Sedentary Work. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Hours
8:00 am – 5:00 pm
KSA's
Knowledge, Education, Experience, and Proficiencies
A high school diploma or equivalent
1-2 years Test Proctor experience (desired skill)
Test Proctor Certification (desired skill)
1-2 years Test Proctor experience (desired skill)
Test Proctor Certification (desired skill)
Essential Duties and Responsibilities
Essential Duties and Responsibilities Description
- Proctors are responsible for maintaining the testing rooms, checking in and verifying student’s identification, ensuring students complete all work independently and ensuring only approved materials are used during the exam, and that all materials are returned at the completion of the exam
- Test proctors are essential to maintaining the integrity of our organization and of the tests our faculty have provided to the Testing Center to administer
- Checking in students which involves:
- Verifying identification and test being taken
- Assigning seat/section/computer station
- Handing out approved documents and verifying calculators, if allowed
- Answering questions that test-takers have relative to testing procedures
- Ensure testing guidelines are strictly adhered to by students
- Maintains confidentiality and security of all testing materials, and other test documents
- Assists in preparing testing center for daily testing sessions
- Observational walkthroughs and monitoring test-takers via video surveillance
- Watching test takers, ensuring students complete all work independently
- Observing to ensuring only approved materials are used during the exam
- Following prescribed protocols if test-takers ask to step away (e.g., for the restroom) Proctors will monitor their computer station until they return
- Quiet is maintained in the testing center environment, Proctors should monitor the communication and noise level
- Verifying that the test-taker had submitted exam and checked out of the system
- Collecting allowed documents and test-takers finish their exams
- Report rule violations and/or unusual occurrences and/or suspicious activity during the test and any other suspected irregularities to Testing Center Manager
- Provide basic technical support
- Maintain confidentiality and security of all testing materials, and other allowed test documents
- Keep all student and testing information confidential
- Communicate effectively with students speaking in a clear voice and give concise instructions
- Should a student appear in need of or seek assistance with issues of an emotional, behavioral, or mental health related matter they should be referred to the proper service within the Center for Health and Wellness
- In situations where the student creates an impression that they are a danger to themselves or others, the proctor should immediately notify the appropriate law enforcement agency and Director of Disability Services
- The employee outside of those rights contained within FERPA should create no impression of client or patient confidentiality
- Provides administrative support and assistance in the day-to-day operations of the Office of Disability Services Testing Center.
- Participates in registration, wellness programs and graduations.
- Performs other related duties as assigned.
Posting Detail Information
Posting Number
S442P
Number of Vacancies
1
Desired Start Date
02/03/2025
Position End Date (if temporary)
Posting Date
01/21/2025
Application Review Date
Closing Date
Open Until Filled
Yes
Special Instructions to Applicants
Attach online only your resume, cover letter and contact information for three references.
Quicklink for Posting
https://jobs.xula.edu/postings/3453
About Xavier
About Xavier
Founded in 1925 by Saint Katharine Drexel and the Sisters of the Blessed Sacrament, XULA is Catholic and historically Black. Located in New Orleans, the ultimate purpose of the University is to contribute to the promotion of a more just and humane society by preparing its students to assume roles of leadership and service in a global society. This preparation takes place in a diverse learning and teaching environment that incorporates all relevant educational means, including research and community service.
