What are the responsibilities and job description for the Executive Administrative - TS / SCI position at Xcelerate Solutions?
Description
Executive Administrative Assistant - TS / SCI
Xcelerate Solutions is seeking an Executive Administrative Assistant, you will provide administrative support, including but not limited to maintaining assigned Outlook and portal calendars for numerous departments / divisions; monitoring due dates, coordinate, assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda; supporting on assigned fitness report and performance evaluations, awards, training, personnel, security, facilities support; answering the telephone and refers the calls to the appropriate individuals within the office; assisting in completing and track / follow-up on assigned Action Packages and Division documents in routing; and maintaining portal sites, documents, links, libraries, announcements, lists and contacts. Come join our award-winning organization and work with the most talented and brightest minds in the GovCon industry.
Location : Arlington, VA
Clearance : Active TS / SCI
Responsibilities :
- Maintain, monitor and synchronize calendars, schedules, events, briefings, meeting, invitations, and activities. Serve as receptionist for visitors with scheduled office calls.
- Provide administrative support for meetings, correspondence, and gathering and presenting background information to prepare senior officials to attend meetings. Will schedule senior leader meeting prep sessions as needed.
- Reserve conference rooms, coordinate electronic invitations, coordinate the set-up of Unclassified and Secure AV / VTC facilities, prepare handouts, distribute "read-ahead," coordinate teleconferencing and document meeting minutes.
- Compose and write quality official correspondence, reports, letters, notices, instructions, and memoranda and documents for signature.
- Utilize Microsoft Office Suite and various software types such as internet, database, spreadsheets, calendars and electronic mail.
- Gather and review information to develop correspondence and reports using Microsoft software (Microsoft Word, Outlook, Excel, and PowerPoint).
- Perform data entry and prepare data for inclusion into briefs using Microsoft PowerPoint, Word, Excel and other programs.
- Perform word processing to texts, tables, and graphs; generate reports and memoranda, and support briefings and technical presentations.
- Manage correspondence of organizational structure and content on NIPR and SIPR portal sites.
- Monitor and manage all Action Process packages within the electronic Correspondence and Task Management System (CATMS) and Defense Connect System (DCS).
- Track and coordinate taskers external as required.
- Responsible for coordination of office administrative functions including office security administration, office space management, processing security clearance, visit requests, and parking requests for personnel and visitors, scheduling office events and ordering supplies.
- Process incoming mail, including e-mail and facsimile, route correspondence to the appropriate individual(s) in the office for response and tracking actions.
Minimum Requirements :
Preferred Qualifications :
About Xcelerate Solutions :
Founded in 2009 and headquartered in McLean, VA, Xcelerate Solutions (www.xceleratesolutions.com) is one of America's fastest-growing companies. Xcelerate's culture is defined by our diversified workforce of dynamic and versatile professionals, supported with growth and development opportunities that contribute to individual and company growth. This strong commitment to our employees has been recognized by our inclusion on the Washington Business Journal's "50 Best Places to Work" list as well as being a "Great Place to Work" certified company with a 4.6 star, and a 99% CEO approval Glassdoor rating. Come find out why Xcelerate Solutions is one of the DC Metro top employers!
Xcelerate Solutions is an Equal Employment Opportunity / Affirmative Action Employer. We evaluate qualified applicants without regard to race, color, national origin, religion, age, equal pay, disability, veteran status, sex, sexual orientation, gender identity, genetic information, or expression of another protected characteristic. As part of this commitment to the full inclusion of all qualified individuals, Xcelerate provides reasonable accommodations if needed because of an applicant's or an employee's disability.
Pay Transparency Notice : Xcelerate Solutions will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
