Accounts Payable Accountant

Schedule/Hours: Monday – Friday, 730am-430pm

Job Status: Full-time

Pay rate: Up to $28.00 per hour, based on experience

Job Summary:

The primary role of the Accountant, Accounts Payable, is to enter, code, and pay Xpress Trucking invoices. Responsibilities include processing invoices, scheduling payments, reconciling accounts, and communicating with vendors to resolve any discrepancies. This position plays a crucial role in maintaining the financial integrity and smooth operation of the company's accounts payable function.

Job Requirements:

• Review invoices for proper authorization and general ledger account coding.
• Enter invoices in the accounts payable module.
• Enter ACH and wire payments in the accounts payable module.
• Enter intercompany transactions and work with HFS personnel to reconcile intercompany accounts.
• Prepare accounts payable checks.
• Print all accounts payable reports and maintain accurate accounts payable files.
• Review and reconcile statements received from vendors.
• Research vendor inquiries.
• Clarify questionable invoice items, prices, or signatures; obtain proper information and/or data regarding invoice payments.
• Record information needed for year end 1099 report and 1099 tax forms.
• Assist with other day-to-day administrative duties.
• Assist with special projects, including system conversions, as necessary.

Qualifications and Skills:

An accounting degree/certificate, coursework in accounting, finance, business or bookkeeping and/or 2-3years experience in accounting, billing and/or credit and collections. Must have the ability to maintain confidentiality, have strong business acumen and practice ethical behavior and conduct.

• Basic proficiency in MS Office Suite – Excel and Word
• Establish and maintain effective working relationships with staff and management.
• Must be organized, detail-oriented, able to multi-task and work well under stressful situations
• Ensure confidentiality whilst handling private, and/or sensitive information
• Regular and predictable attendance required
• Excellent customer service, be results-oriented and team-focused
• Must comply with the company’s drug and alcohol testing requirements

Physical Demands:

• Sit for long periods of time
• Use of office equipment such as phone, computer, scan/fax/print
• Interact with peers and customers in person and via technology
• Some travel via personal vehicle to and from financial institutions
• Some push/pull/lift/carry as needed
• Willingness to work flexible hours as needed

Note:

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.