Purchasing Agent

The successful candidate will manage the repair process for all components needing to be sent to an outside vendor. This includes being directly responsible for, developing a repair work scope, understanding customer’s requirements and deadlines, and managing the repairs through the process. The position reports directly to the Purchasing Supervisor, in his/her absence, the Repair / Purchasing Coordinator is to report to the CFO. Coordinator’s duties and responsibilities include but are not limited to the following:

RESPONSIBILITIES & DUTIES:

• Issue Purchase, Exchange, and Repair orders as needed
• Obtain written quotations from Vendors; Expedite orders if necessary; communicate expected delivery to all levels of the company.
• Develop and manage vendor relationships
• Record repair data including quotes, delivery dates, quotes, and costs into the Pentagon and the company repair Excel tracking log.
• Follow up with repair shops to obtain quotes and ensure that parts are ready in a timely and accurate manner as required for all Purchase orders and AOG’s
• Source piece parts in stock and on the market to try to reduce the cost of repairs
• Assist receiving department with repair related issues and nonconforming parts, as needed
• Assist AR/AP department with inquires for invoices related to repairs
• Assist logistics and shipping department to resolve issues with packages sent or received (customs clearance, drop shipments, etc.)
• Analyze parts and materials to determine if a repair is cost-effective
• Ensure all subcontracted repair/maintenance work completed by certified agencies are performed in accordance with specified requirements and procedures
• Negotiate shop quotes to reduce BER quotes
• Assist purchasing with assigned projects based on workload.
• May perform other responsibilities as assigned. Responsibilities and duties may change when circumstances dictate. (e.g. emergencies, change in workload, rush jobs or technical developments.)

Qualifications:

College degree preferred

1 year experience in material management or 2 years’ experience in an aircraft maintenance and/or flight

operations/logistics field.

Ability to work independently with little supervision

Ability to handle multiple time sensitive tasks and perform in stressful environment

Able to lift up to 50lbs

Proficient in MS Excel (Basic)

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.