What are the responsibilities and job description for the Executive Assistant - Norfolk position at Xylem I LLC?
Job Description
Job Description
Essential Functions :
- Be highly connected to attorneys’ activities and display initiative to be proactive and anticipate their needs
- Handle very sensitive, confidential, and proprietary matters on a routine basis with discretion
- Handle administrative duties with minimal supervision such as managing schedules, covering telephones, coordinating meetings (teleconferences, video teleconferences, and webinars), preparing reports, presentations, and expense reports in compliance with Xylem Tree Experts travel policies, reconciling company issued credit card accounts, etc.
- Perform general office duties including faxing, making copies, filing, distributing mail and ordering supplies
- Create and edit legal documents and general correspondence
- Refer and handle matters requiring attention in the attorneys’ absence
- Prepare and maintain files and various legal databases
- Assist with the company’s e-billing processes and with processing external counsel invoices
- Enter time sheet information and prepare billable hour report
- Network with other administrative assistants to strengthen relationships and leverage knowledge of company processes and practices
- Other duties as assigned
Competencies :
Required education and experience :
