What are the responsibilities and job description for the Bid Proposal Specialist - Norfolk, VA position at Xylem Tree Experts?
The Bid and Proposal Specialist is responsible for managing bids and proposals and supporting Regional Managers and the Director with various business development activities.
Essential Functions:
- Manage proposal process (lead to submittal)
- Maintain Opportunities within the NetSuite CRM, including status, key dates, etc
- Review proposals, gather and organize required data from internal resources (i.e. Regional Managers, Finance, HR, Insurance etc)
- Schedule bid meetings with internal stake holders (pre-bid, bid review, post-bid)
- Ensure proposals comply with RFP requirements
- Order Bid bonds and Performance bonds
- Prepare and submit bids and proposals (via hardcopy or electronic)
- Assist with post-bid win/loss analysis
- General Business Development activities
- Complete vendor applications and questionnaires for new and existing customers
- Prepare bid/proposal stats and disseminate key information to stakeholders throughout back-office departments and management
- Monitor Bid Boards for potential bidding opportunities
- Work with the Director of Contracts to ensure rate increases and renewal bids are submitted as required
- Participate in monthly and quarterly customer performance reviews and assist with contract portfolio development
- Participate in Regional Sales Meetings
- Other projects and functions as assigned by the Director of Bid and Proposal
Competencies:
- Project and contract management
- Attention to detail and the ability to recognize cause and effect in project productivity
- Superior analytic, communication, and writing skills
- Able to communicate easily and clearly with field managers, supervisors, senior executives, and customers
Work Environment:
Generally, works in an office environment and visits work sited as needed.
Required Education and Experience:
High school diploma, GED, or equivalent certification
Preferred education and experience:
Associate degree in business or related field
Work authorization requirements:
Must meet I-9 requirements
Affirmative Action/EEO statement:
The position requires employees to be able to pass a background check and drug screen as required for this job. Must meet I-9 requirements.
The company provides equal employment opportunity to all individuals regardless of race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.
Other duties:
Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.
