What are the responsibilities and job description for the Administrative Associate - Temporary position at Y International USA?
The Administrative Associate will play a vital role in the office management function, performing a variety of clerical activities and related tasks. The successful individual will be flexible, enthusiastic and a team player. A high level of customer service skills and discretion is essential for the Administrative Associate role.
Responsibilities
- Schedules and organizes complex activities such as meetings, travel, confereneces and department activities for member of management.
- Generate and maintain payments to vendors.
- Organizes and priorities large volumes of information and calls.
- Sorts and distributes mail. Opens mail. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.
- Answers phone for managers. Takes messages or fields / answers all routine and non-routine questions. Works in cooperation with receptionist to cover phones.
- Acts as liaison with other department and clients, including high-level staff such as Directors and Managers. Handles confidential and non-routine information and explains policies when necessary.
- Prepares DHL and FedEx packages.
- Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity for final copy.
Skills / Qualifications
What we offer
All offers of employment at Y International USA are contingent upon clear results of a thorough background check and drug screen. Background checks and drug screens will be conducted on all final candidates and on all employees who are promoted, as deemed necessary.
