What are the responsibilities and job description for the ESS Subcontract Management Analyst position at Y12?
Location: Oak Ridge, TN
Job Title: ESS Subcontract Management Analyst
Career Level From: Senior Associate
Career Level To: Specialist
Organization: Eng Services Subcontracts (51368702)
Job Specialty: Configuration Analysis
Job Title: ESS Subcontract Management Analyst
Career Level From: Senior Associate
Career Level To: Specialist
Organization: Eng Services Subcontracts (51368702)
Job Specialty: Configuration Analysis
What You'll Do
Primary responsibility is to provide support for Subcontract Technical Representatives (STRs) managing engineering services subcontracts, basic ordering agreements, task orders, and staff augmentation. You will be part of a team consisting of STRs and other Subcontract Management Analysts (SMAs) working toward continuous improvement for efficiency and management of engineering services subcontracts through bid, award, on-boarding, and initial execution as well as providing oversight and support of task STRs through subcontract close-out.
You will interface with a variety of CNS subcontract management partner organizations such as subcontractor badging, clearance, training, and procurement. You will also interface with subcontractors for on-boarding and access/work requirements, which will include issues relating to SAP entry, badging, clearances, training, TLDs. BioAssay, computer accounts, GFE assignments, and office space assignments.
You will interface with a variety of CNS subcontract management partner organizations such as subcontractor badging, clearance, training, and procurement. You will also interface with subcontractors for on-boarding and access/work requirements, which will include issues relating to SAP entry, badging, clearances, training, TLDs. BioAssay, computer accounts, GFE assignments, and office space assignments.
You will assist in maintaining data on subcontracts for reporting completed subcontracts (FY), active Subcontracts (FY), procurement durations/timeline, value of subcontracts, changes and extensions.
Other duties may include:
- Support and maintain a Task Order SOW Template for BOAs.
- Coordinate / obtain technical information (drawings, calculations, grading worksheets, etc) required for BOA to provide proposal.
- Prepare requisitions and monitor for approval.
- Support STRs during procurement, solicitation, pre-bid, and award.
- Support STRs to set procurement schedule milestones, proposal criteria, and set-up pre-bid meeting.
- Assist with task order close out, transfer folders, and subcontractors in accordance with internal process/procedure.
What You Can Expect
- Meaningful work and unique opportunities to support missions vital to national and global security
- Top-notch, dedicated colleagues
- Generous pay and benefits with a stable organization
- Career advancement and professional development programs
- Work-life balance fostered through flexible work options and wellness initiatives
Minimum Job Requirements
- Bachelor’s degree: Minimum 2 years of relevant experience
- OR a Master’s degree: Minimum 1 year of relevant experience.
- OR Ten or more years of education and/or relevant experience may be considered to satisfy educational and years-of-experience requirements for this posting.
Preferred Job Requirements
- Bachelor's degree in a technical or business-related discipline combined with at least 5 years of related work experience or an equivalent combination of relevant education and experience
- Excellent oral and written communication skills
- Strong interpersonal skills
- Familiarity with CNS Engineering Procedures and Policies; proficiency and experience in project administrative engineering functions
- Proficient in the operation of a personal computer and the use of Microsoft Office Suite, Windows & Adobe Acrobat
- Experience with System Application Products (SAP)
- Experience with PeopleSoft
Why Y-12?
You get #morethanajob. We encourage employees to achieve a healthy personal balance among home, work and the community. One of the ways we embrace work-life balance is by offering flexible work arrangements that provide alternatives to the traditional workweek, while still meeting business needs. Top talent and personal commitment mean more to our success than any other factors, so we reward our people with the kinds of benefits that make a positive difference in the quality of their lives. Benefits such as: medical plan, prescription drug plan, vision plan, dental plan, employer matched 401(k) savings plan, disability coverage, education reimbursement and many more. Want to stay healthy and fit but hate the cost of a gym membership? Take advantage of one of our onsite workout facilities and eat healthy in our onsite cafeterias. Much more than a workplace, at Y-12, you can build a career that lasts a lifetime.
Notes
The minimum education and experience for the lowest career level in the job posting range are listed under Minimum Job Requirements. Successful candidates hired into a higher career level than the minimum in the range must meet the requirements listed in the job leveling charts for the career level into which they are being hired.
If a range of Career Levels is posted, i.e., Senior Associate to Senior Specialist, internal applicants already in one of the Career Levels would come across at their current Career Level. Internal applicants currently in a lower level Career Level would move to the lowest posted Career Level.
Requires a Q clearance; however all qualified candidates will be considered regardless of their current clearance status. The ability to obtain and maintain a Department of Energy Q clearance is required.
This position may require entry into the Material Access Areas (MAA) and participation in the Human Reliability Program (10 C.F.R. Part 712), which requires successful competition of a DOE counterintelligence evaluation and may include a counterintelligence-scope polygraph examination.
This position may be categorized as a “designated position” identified by 10 C.F.R. Part 709, requiring successful completion of a DOE counterintelligence evaluation that may include a counterintelligence-scope polygraph examination.
CNS is a drug-free workplace. Candidates accepting a job offer will be required to pass a pre-placement physical, drug screening and background investigation. As an employee, you may be required to receive and maintain a security clearance from the United States Department of Energy in order to meet eligibility requirements for access to sensitive information or matter. U.S. citizenship is a requirement for security clearance applicants. All employees are subject to being randomly selected for drug testing without advance notification.
CNS is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, sexual orientation, gender identity, age, religion, national origin, ancestry, genetic information, disability or veteran status.
