What are the responsibilities and job description for the Records Analyst position at Y12?
Location: Oak Ridge, TN
Job Title: Records Analyst
Career Level From: Senior Associate
Career Level To:
Organization: Records Management (50001181)
Job Specialty: Regulatory Documentation and Compliance
Job Title: Records Analyst
Career Level From: Senior Associate
Career Level To:
Organization: Records Management (50001181)
Job Specialty: Regulatory Documentation and Compliance
What You'll Do
Interfaces with organizations across the Y-12 site to establish records repositories within the Electronic Records Management System (ERMS) with a focus on digitization/scanning projects and initiatives. Performs data analysis and mapping of metadata in the ERMS; interprets federal records retention requirements utilizing the Federal Records tools to determine records life cycle of both physical and electronic records; completes Software Quality Assurance documentation and testing for the ERMS system; work both independently and with other records professionals, site personnel and DOE/NNSA representatives on records-related activities and initiatives with particular emphasis on digitization/scanning; under minimum supervision, researches and interprets applicable DOE orders, regulations and standards to identify mandatory records requirements; assists with functional related assessments and evaluations for compliance; and gathers and interprets data for the purpose of process improvement. Teams with other records analyst to develop and author records management related procedures, guidance, and training. Prepares and delivers functional related training, to include digitization/scanning processes to internal and occasionally external organizations and customers. Prepares a variety of written summaries, documents, and reports relative to digitization/scanning projects, electronic records management, and general records management activities. Participates in development and implementation of new methods and/or processes as member on special records management initiatives project teams as required. Establish, monitor, and maintain metrics for digitization/scanning projects
What You Can Expect
- Meaningful work and unique opportunities to support missions vital to national and global security
- Top-notch, dedicated colleagues
- Generous pay and benefits with a stable organization
- Career advancement and professional development programs
- Work-life balance fostered through flexible work options and wellness initiatives
Minimum Job Requirements
- Bachelors' degree in a business discipline, combined with at least 2 years of related experience
- OR an equivalent combination of related education and experience
- Position requires a Q clearance, or the ability to obtain and retain a Q clearance
Preferred Job Requirements
- Demonstrated understanding and application of records management requirements and governing flow-down documents, digitization/scanning processes, digitization/scanning hardware, and digitization/scanning software applications; working knowledge of electronic records management technologies and applications
- Demonstrated competency in both oral and written communication and presentation skills
- Demonstrated experience developing professional relationships and working in a team and customer service environment to achieve and effect successful completion of job assignments in support of the company mission
- Requires good working knowledge and understanding of the company business and operations support, processes, policies and procedures or equivalent transferable skills
- Familiarity with classified information and document handling requirements with both physical documents/records and classified information systems
- Skilled in the use of various office computer software applications; to include Microsoft Office Suite
- Demonstrated proficiency in the use of Electronic Database Management Systems (EDMS) desired
Why Y-12?
You get #morethanajob. We encourage employees to achieve a healthy personal balance among home, work and the community. One of the ways we embrace work-life balance is by offering flexible work arrangements that provide alternatives to the traditional workweek, while still meeting business needs. Top talent and personal commitment mean more to our success than any other factors, so we reward our people with the kinds of benefits that make a positive difference in the quality of their lives. Benefits such as: medical plan, prescription drug plan, vision plan, dental plan, employer matched 401(k) savings plan, disability coverage, education reimbursement and many more. Want to stay healthy and fit but hate the cost of a gym membership? Take advantage of one of our onsite workout facilities and eat healthy in our onsite cafeterias. Much more than a workplace, at Y-12, you can build a career that lasts a lifetime.
Notes
The minimum education and experience for the lowest career level in the job posting range are listed under Minimum Job Requirements. Successful candidates hired into a higher career level than the minimum in the range must meet the requirements listed in the job leveling charts for the career level into which they are being hired.
If a range of Career Levels is posted, i.e., Senior Associate to Senior Specialist, internal applicants already in one of the Career Levels would come across at their current Career Level. Internal applicants currently in a lower level Career Level would move to the lowest posted Career Level.
Requires a Q clearance; however all qualified candidates will be considered regardless of their current clearance status. The ability to obtain and maintain a Department of Energy Q clearance is required.
This position may require entry into the Material Access Areas (MAA) and participation in the Human Reliability Program (10 C.F.R. Part 712), which requires successful competition of a DOE counterintelligence evaluation and may include a counterintelligence-scope polygraph examination.
This position may be categorized as a “designated position” identified by 10 C.F.R. Part 709, requiring successful completion of a DOE counterintelligence evaluation that may include a counterintelligence-scope polygraph examination.
CNS is a drug-free workplace. Candidates accepting a job offer will be required to pass a pre-placement physical, drug screening and background investigation. As an employee, you may be required to receive and maintain a security clearance from the United States Department of Energy in order to meet eligibility requirements for access to sensitive information or matter. U.S. citizenship is a requirement for security clearance applicants. All employees are subject to being randomly selected for drug testing without advance notification.
CNS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment based on merit and without regard to race, color, religion, sex, sexual orientation, national origin, protected veteran status or disability.
