What are the responsibilities and job description for the Project Coordinator, Facilities position at Yaamava’ Resort & Casino at San Manuel?
Under the direction of the Facilities Project Manager, the Facilities Project Coordinator holds responsibility for the successful execution of various projects from start to finish. This position supports department leadership by aligning oneself with the departmental vision and coordinating the creation, administration, compliance and completion of Facilities projects within Yaamava’ Resort & Casino. The Project Coordinator collaborates both internally and externally to ensure projects are executed timely and efficiently.
Essential Duties & Responsibilities
1. Executes the successful completion of Facilities projects. Coordinates internal resources and third parties and/or vendors for flawless execution of each project submittal. Collaborates both internally and externally to guarantee efficient project completion by facilitating weekly status meeting and daily monitoring of project resources. Creates, manages, and distributes project related reports, details, purchase orders and all required documentation necessary.
2. Develops and maintains project performance databases that track overall progress and the accomplishment of specific milestones via project management software (ex. Smart sheets and Excel). Establishes procedures and implements process improvement projects to support with efficient project coordination.
3. Ensures all projects are on-time, within scope and within assigned budget. Regular meeting with Facilities Project Manager to review related reports, schedule status, and document logs (change orders, submittals, drawing, etc.). Tracks projects through Smartsheet/Excel and or other tracking systems as needed to hold accountability of getting tasks completed.
4. Develop and maintain relationships with various Managers, Project Coordinators, Project Specialist, and stakeholders. Coordinate the implementation of document controls to new projects and priority on recordkeeping. Prepares and maintains electronic and/or hardcopy closeout files for the Facilities Department. Coordinator creates, reviews & revises standard operating procedures and written materials related to project operations. Maintains a database of approved and in progress internal controls to ensure policies and procedures align with department guidelines.
5. Performs other duties as assigned to support the efficient operation of the department.
Education/Experience/Qualifications
- Associates degree in a related field is required.
- Bachelor’s degree in Business Administration or related field is preferred.
- Minimum of two (2) years career experience working in project management.
- Equivalent combination of education and progressive, relevant and direct experience may be considered in lieu of minimum educational/experience requirements indicated above.
- Experience working as project management assistant or related capacity is preferred.
- Must maintain a strict level of confidentiality and act in a manner consistent with all legal and regulatory requirements and in compliance with relevant laws and regulations.
- Must be personable and professional, capable of using caution and discretion in communication.
- Must have excellent listening, written, and verbal communications skills.
- Experience with event planning is preferred.
Certificates/Licenses/Registrations
- At the discretion of the San Manuel Tribal Gaming Commission, you may be required to obtain and maintain a gaming license.
- A qualified candidate/employee must have a valid driver’s license with an acceptable driving record as determined by the company’s insurance carrier.
- License or registration in Business Management or Project Management is preferred.
- Professional certifications such as a Project Management Professional (PMP) certification or a certification by the Association for Proposal Management Professional (APMP) is preferred.
San Manuel will make reasonable accommodations in compliance with applicable law.
As one of the largest private employers in the Inland Empire, San Manuel deeply cares about the future, growth and well-being of its employees. Join our team today!
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