What are the responsibilities and job description for the Office and Personal Assistant position at Yahara Materials?
Job Summary:
We are seeking a highly organized and proactive Office and Personal Assistant to provide administrative support and assist with personal tasks for a busy executive/business owner. The ideal candidate will be detail-oriented, resourceful, and capable of handling a variety of responsibilities to ensure the smooth operation of both professional and personal matters.
Key Responsibilities:
Office Support:
- Manage daily office operations, including handling phone calls, emails, and correspondence.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Maintain office records, filing systems, and databases.
- Prepare reports, presentations, and documents as needed.
- Handle office supply inventory and place orders when necessary.
- Assist with event planning and coordination.
Personal Assistance:
- Manage personal calendar, appointments, and errands.
- Coordinate travel itineraries, including flights, hotels, and transportation.
- Handle confidential and personal matters with discretion.
- Oversee household-related tasks, such as scheduling maintenance or managing vendors.
- Assist with shopping, gift purchases, and reservations.
- Perform occasional personal tasks, such as booking medical appointments or handling family-related matters.
Qualifications and Skills:
- Experience: 2 years in an administrative, executive assistant, or personal assistant role.
- Education: High school diploma required; an associate’s or bachelor’s degree is a plus.
- Technical Skills: Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Suite.
- Communication: Excellent verbal and written communication skills.
- Organizational Skills: Strong attention to detail and ability to multitask.
- Confidentiality: Ability to handle sensitive information with professionalism and discretion.
- Problem-Solving: Quick thinker with strong problem-solving skills.
- Flexibility: Willingness to take on varied tasks and adapt to a fast-paced environment.
Work Schedule & Benefits:
- Full-time position
- Flexible work environment.
- Competitive salary based on experience.
- Benefits package including health insurance, PTO, and professional development opportunities.
Salary : $35,000 - $70,600