Program Coordinator - Nursing

Our Mission Statement:

As a federally designated Hispanic-serving Institution residing on the traditional homelands of the 14 Confederated Tribes and Bands of the Yakama Nation, Yakima Valley College cultivates equity and a culture of innovative and inclusive teaching and learning. 

Yakima Valley College serves all students holistically, supports all students’ learning goals, and fosters achievement within career and educational pathways. 

We strengthen our communities by providing opportunities for personal enrichment, economic mobility, and sociocultural engagement. 

Yakima Valley College seeks a Program Coordinator. We invite you to consider joining Yakima Valley College (YVC), an innovative and equity-focused designated Hispanic Serving Institution that is committed to the pursuit of equitable student learning outcomes for its diverse students.

The Program Coordinator supports all Nursing programs in the Workforce Education Division. This is a full-time, in person, classified position with a state benefits package; beginning salary is $3,477 per month for 40 hours per week with periodic increments.

Reporting to the Nursing Director, the Program Coordinator for the Workforce Education Division will independently perform work requiring knowledge and experience specific to technical and professional programs. Organize and perform work specifically to program operations independent of the daily administrative office needs of the supervisor. Represent the program by establishing positive relationships with all constituents. Will provide specialized technical/clerical duties in support of Nursing programs.

This position requires accountability, dependability, and professional, positive engagement with internal and external community members. Duties are performed in an office environment. Long periods of computer work may be necessary to complete assignments. Occasional lifting of items up to 25 lbs. may be required.

BUDGETARY:

• Monitor budget status in line with program activities, plan or priorities; maintain program budgets and initiate corrective action; sign vouchers; receive, process and deposit funds; assist in the preparation of grants and grant proposals
• Review budget requests and revisions
• Accurately maintain and monitor program budgets on the WED drive.
• Complete and input requisitions using purchasing software.
• Complete invoice vouchers, A19 vouchers, accounts payable vouchers, budget and expense transfers, travel authorizations and travel expense vouchers, etc.
• Balance program budgets monthly to the budget reports generated by the Business Office.
• File and make accessible program and fiscal documentation.
• Responsible for a purchasing card and monthly reconciliation of purchases.
• Download and distribute fiscal data and reports.
• Develop an understanding of and follow all college and departmental fiscal policies.

PUBLIC RELATIONS:

• Provide program information to students, staff, program participants and/or the public regarding program content, policies and activities, recommend alternative courses of action; promote the program on campus with outside organizations;

• May make public presentations related to program specialty;
• Represent assigned program(s) accurately and positively to all constituents.
• Maintain positive relationships with the public, students, faculty, staff and administrators.
• Serve as a program liaison to other college departments, committees and outside agencies.
• Accurately perform complex word processing to include but not limited to merging and sorting, integrating text with graphics, spreadsheets and database files, uploading and downloading, meeting accessibility standards.
• Follow all college policies and procedures and accreditation standards and State WACs.
• Attend college meetings as assigned.

PROGRAM FOCUSED:

• Monitor program activities in relation to established program goals; within established program parameters, determine variance from program standards.
• Use word processing, graphics, statistical, spreadsheet and/or database software to prepare narrative and/or statistical reports on program operations.
• Compose correspondence, printed materials and/or news releases related to program policies, procedures and operations.
• Maintain Nursing program websites; submit/communicate necessary changes for the website to the website administrator.
• Coordinate program activities such as meetings, conferences and events.
• Attend advisory committee and department meetings.
• Ensure Nursing program advisory committee minutes and advisory committee member lists are updated on the WED share point.
• Accurately and in a timely manner establish, maintain and compile records (including student records), files, and statistical information requested by the Nursing Director.
• Extensive involvement with students, staff, the public and/or agencies in carrying out program activities.
• Process student applications, following program guidelines, and send letters and forms upon Director’s final approval.
• Distribute and prepare reports for graduate student employer surveys and alumni surveys.
• Assist Nursing Director with self-study process for Nursing accreditation requirements.
• Order, receive and maintain inventory for office and lab supplies for assigned programs.
• Support faculty and staff with travel authorizations, expense vouchers, travel arrangements/reservations, and/or other YVC travel authorization paperwork.
• Provide students, staff, program participants, and members of the public with accurate information specific to the assigned programs.
• Maintain purchasing records and resolve problems.
• Ensure compliance with departmental, institutional, and/or granting agency policies rules and regulations.
• Biohazard waste disposal pick up coordination for the WED Division (quarterly).
• Work closely with program faculty to support designated programs and the institution.
• Assist divisional scheduler with program course scheduling and track and monitor faculty IU’s.
• May direct the work of part-time hourly and work study students assigned to the Nursing Program.
• Perform the duties of Program Assistant.
• May work occasional evenings and/or weekends.
• May support other Professional Technical programs as backup during absences.
• Other duties as assigned.

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent.
• Two years of full-time clerical experience in the program specialty.
• OR equivalent education/experience.

ABILITY TO:

• Concentrate for extended periods, work with multiple interruptions, and multitask
• Use computers and a variety of software, including Microsoft Office Word, Excel and Access
• Communicate knowledge and skills in both oral and written forms to students who represent a broad spectrum of ages, abilities, ethnicity, education, and cultural backgrounds
• Work collaboratively with a diverse faculty, staff, students, public and community partners to create a positive work environment.
• Self-manage work independently and meet deadlines as necessary.
• Values open-mindedness, inclusion, multicultural perspectives and multiple ways of knowing, thinking and being; ability to work successfully with adults of various ethnic and economic backgrounds.

PREFERRED QUALIFICATIONS:

• An earned Associate’s or Bachelor’s degree in a closely related field from an accredited institution.
• Proficient knowledge with the use of most current Microsoft applications and demonstrated ability to learn additional software applications.
• Experience with accounting practices and fiscal management.
• Supervisory experience.

APPLICATION INSTRUCTIONS:

To apply for this position, you MUST submit a complete YVC Online Employment Application, and include the following REQUIRED attachments: 

• A cover letter describing how you meet the qualifications of this position (a generic cover letter will not be accepted)  
• A current resume(a resume will not substitute for the "work experience" section of the online application)  
• Three (3) professional references(personal references do not count as professional)
• Unofficial transcripts for confirmation of degree(if minimum qualifications require a degree). The successful candidate will be required to submit official transcripts at time of hire.  
• Certifications/Credentials as required for fulfillment of the minimum qualifications.

Please note: Failure to follow the above application instructions will lead to disqualification. Please do not include any attachments other than the ones requested above. E-mailed documents will not be accepted after the closing of the recruitment or in lieu of attaching your documents to the online application.

SUPPLEMENTAL INFORMATION:

Candidates invited for interviews may be required to complete a skills test.

Candidates may be subject to a Criminal History Background Check as a condition for consideration of employment.

"In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire."

Yakima Valley College does not discriminate against any person on the basis of race, color, national origin, disability, sex, genetic information, or age in admission, treatment, or participation in its programs, services and activities, or in employment. All inquiries regarding compliance should be directed to the Director of Human Resource Services, YVC, South 16th Ave. & Nob Hill Blvd., Yakima, WA 98902; or call 509.574.4670.  Equal Opportunity - Yakima Valley College (yvcc.edu) 

Yakima Valley College's Annual Safety and Fire Report is available online at https://www.yvcc.edu/services/safety-security, containing mandated information about current campus policies concerning safety and security issues, required statistics, and other related information for the past three calendar years. To obtain a paper copy of the report, please call 509.574.4610.

Applicants with disabilities who require assistance with the recruitment process will be accommodated to the extent reasonably possible.

All positions are subject to funding. 

Salary : $41,724 - $55,584