Administrative Assistant - Environmental Services

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values - integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.

Provides Administrative Support To Department Management And Related Staff To Ensure Efficient Office Operation. Involved In A More Active And Broader Coordination Capacity For Area Projects And Tasks.

EEO/AA/Disability/Veteran

• 1. Utilizes Various Word Processing Software, (Word Processing, Spreadsheets And Graphics) To Produce Quality Documents And Related Support Material.
• 2. Assists In Effectively Organizing Work Flow Of Multiple Area Projects And Tasks.
• 3. Organizes, Maintains, Retrieves And Disseminates Information In Accordance With Office Procedures.
• 4. Ensures Outstanding Issues And Pending Matters Are Brought To Closure.
• 5. Answers Routine Inquiries And Directs Other Inquiries And Requests As Appropriate. Routes Incoming And Outgoing Correspondence As Necessary.
• 6. Initiates And Maintains Scheduling, Calendars And Travel Itinerary For One Or More Individuals.
• 7. Prepares Original Written Correspondence, Reports And Presentation Materials For Management/Staff Review And Revisions.
• 8. May Be Required To Assist Other Department(S) Staff Or Communicate And Coordinate Activities In Regard To Completing Projects/Tasks.
• 9. Sets Up, Organizes And Maintains Ongoing Systems (I.E., Tickler Files, Small Databases, Record-Keeping Systems), To Ensure Efficient Office/Unit Operations.
• 10. Meets Performance Expectations For Customer Service, Teamwork, Resource Utilization, And Staff And Self Development As Outlined In Performance Review.
• 11. Performs Other Duties As Assigned Or Directed To Ensure Smooth Operation Of The Department/Unit.
• 12. Complete Kronos Time Records Efficiently And Accurately Each Week.
• 13. Produce Weekly Absenteeism Report And Records Appropriate Information.
• 14. Receive And Triage Customer Requests
• 15. Update Master Staffing Schedule And Post Staff Pto On Quarterly Basis
• 16. Order Department Supplies And Equipment Following Established Mm Policies, Ensure All Items Ordered Are Received, And Maintains Department Purchasing Records.
• 17. Monitor And Report Employee Training Compliance (Healthstream, Safety, Department). May Assist Staff With Completing Assignments.
• 18. Monitor And Report Completed Employee Performance Appraisal Compliance.
• 19. Produce Monthly Indicators.
• 20. Manage Department Employee Satisfaction Spreadsheet Documentation.
• 21. Manage Tms Work Order System To Include Inputting Data, Generating Reports And Creating Schedules.
• 22. Produce Various Reports Including Bedtracking, Tms, Medical Waste, Waste Tracking, Absenteeism, Employee Hours, Etc.
• 23. Tracks Department Budget And Monitors Expenditures For Accuracy. Identifies And Reports Reasons For Budget Variances.
• 24. Attends And Records Minutes Of Weekly And Monthly Meetings.
• 25. Under The Direction Of Manager, Regularly Coordinates Projects And Compiles Reports Which May Be One Time Or Recurring In Nature.
• 26. Maintains Evs Policies And Procedures, Assuring Timely Updates And Signatures Appropriate To Meet Guidelines And Requirements.
• 27. Makes Director Aware Of Noncompliant Issues.
• 28. Provides Clerical Support To Evs Supervisors.

EDUCATION

High School Graduate Or Equivalent.

EXPERIENCE

Position Is Required To Have The Knowledge Base Of A Secretary; At Least Two To Three (2-3) Years Administrative Support Experience Is Required.

LICENSURE

Not Applicable

SPECIAL SKILLS

Knowledge Of Medical Terminology Preferred