Post Award Grant Manager

Position Focus :

Under the direction of the Associate Director of Research and reporting to the Senior Research Finance Manager for the Integrated Business Office (IBO), the Post-Award Grant Manager will support the surgical specialty departments at the Yale School of Medicine with a focus on the departments of Obstetrics & Gynecology and Urology. This position will oversee a team of Post-Award Financial Analysts and C&T staff, provide technical guidance and serve as a liaison between PIs and post-award analyst team. The Post-Award Grant Manger provides expert analytical and financial services, guidance and consultation to faculty and staff to optimize the Principal Investigator’s use of research funds and mitigate risk of noncompliance for all awards with an assigned portfolio of departments. In addition to post-award related financial work, this position will oversee the non-sponsored research accounts consisting of chair commitments, gifts, endowments, lab support, recruitment / start-up, internal grants, over the cap accounts, VA IPA’s and bridge funding, which are managed by this post-award team. The incumbent will conduct complex modeling to develop long and short-term resource plans as well as create and update financial plans. The Post-Award Grant Manager cultivates working partnerships and communications with faculty, OSP and department administrators, mitigates risks due to non-compliance with sponsor, University, or legal requirements, identifies and addresses internal control issues, and provides high levels of client satisfaction through strong relationship management efforts.

Essential Duties

1. Develop, recommend and implement policies and procedures related to grant management in compliance with all University, NIH and federal and agency guidelines. Participate in the implementation of new or revised University financial policies and procedures. 2. Provide detailed financial reports to Department leadership, PIs and grant agencies, as needed. Work with appropriate resources (OSP and other centralized University offices) to improve financial reporting for faculty. Provide grant consultation to faculty to ensure consistent fiscal responsibility within each organizational unit. Meet regularly with Sr. Ops Manager to update and apprise of ongoing issues. 3. Manage a team of Portfolio Analysts including hiring, training and performance management. Develop resource allocation metrics and cross coverage plans. Monitor ongoing performance and use of resources to minimize duplication of effort. 4. Review, recommend and implement standardized budget and financial management processes in order to achieve simplicity, speed and quality for Department. 5. Develops and maintains knowledge of University finance and budgeting processes and applicable federal, state and university policies and procedures, and the activities of a designated portfolio to ensure effective budget control and financial management. 6. Provide faculty with budgetary financial guidance concerning the availability of funding for recruitment, appointments and reappointments, as well as for decisions on layoffs. 7. Manage and monitor all related compliance issues including effort reporting, certifications, labor and non-labor cost transfers, University audits and reviews. 8. Direct and implement solutions to problems that are routine to complex in nature and establish and implement consistent university-wide policies for department post award administration. 9. Provide training to faculty and staff related to the grant management function. Provide training and professional development opportunities to staff. 10. Serve as backup to Post Award staff. 11. May perform other duties, activities, or projects as assigned.

Required Education and Experience

Bachelor’s Degree and five years of related work experience or an equivalent combination of education and experience.

Required Skill / Ability 1 :

Well-developed analytical and problem-solving skills. Ability to compile, analyze, and explain data accurately and to analyze and resolve complex issues with sound judgment. Proactive, resourceful strategic thinker with ability to manage multiple projects on deadline in a fast-paced environment.

Required Skill / Ability 2 :

Demonstrated superior customer service orientation and skills; ability to proactively engage clients.

Required Skill / Ability 3 :

Strong proficiency in MS Excel and database query tools; well-developed skill in query tools and database reporting. Strong aptitude with systems and attention to detail.

Required Skill / Ability 4 :

Superior interpersonal skills, oral and written communication, presentation, and organizational skills.

Required Skill / Ability 5 :

Proven supervisory ability : managing performance & holding team accountable for achievement of established client satisfaction levels, influencing change through modeling, impacting team morale and sense of belonging / participation, coaching team to high performance, continuous improvement and error-free work, and generating team cooperation / collaboration.

Preferred Education, Experience and Skills :

Prior experience with Grants & Contract Administration from pre-award to post-award, the use of Workday Financials and / or the Yale Budgeting Tool (YBT), in addition to other University financial tools, reports and programs. Proven experience as an accountant, grant administrator or as a financial professional.

Drug Screen

Health Screening

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.