Prog Coord Parent Gifts Dev

Position Focus :

The Program Coordinator (PC) for the Parent Gifts team within the Office of Development is tasked with providing essential fundraising support, analysis, and collaboration with various stakeholders. Reporting to the Program Manager and working closely with the Director of Parent Gifts, the PC develops capital gift proposals for major gifts, drafts various written materials, and conducts detailed research for the Parent Gifts team. Key responsibilities include assisting with event logistics, maintaining prospect database records, running reports, drafting a wide variety of written materials, including correspondence, briefings, detailed biographical sketches, and talking points for upper-level administrators in support of the Parents Leadership Council (PLC). The role also involves handling a range of administrative tasks such as data entry, expense monitoring, travel arrangements, and filing. While previous development experience is preferred, it is not essential. We are seeking a highly motivated individual with advanced writing skills, excellent attention to detail, and good judgment. The ideal candidate should be capable of becoming familiar with prospect cases and thriving in a fast-paced, collaborative environment. Strong organizational, time management, communication, and project management skills are crucial for success in this position.

The following principal responsibilities are generic in nature; potential applicants will find the information in this Position Focus to be most relevant.

Essential Duties

1. Coordinates with other departments at Yale to develop or enhance proposals and briefings summarizing Yale activities, and to plan Develops and maintains a log of Yale academic and programming activities having development potential for prospects and Coordinates and staffs events. Helps secure hosts and locations for events. Works with Special Events team to secure campus locations. Produces invitation and confirmation cards. Compiles and maintains invitation lists, extend invitations, confirms attendance, ensures attendance accuracy, prepares biography for guest speakers, prepares Event Flow documents, staffs selected events, and contacts Conducts research on individuals, corporations, foundations, governments and institutions using office files, databases and internet search engines and resources, including sources in other languages when relevant for international Drafts a wide variety of written materials including detailed biographical and business briefings, correspondence, proposals, indentures and stewardship Designs, develops and produces ad hoc reports and analyses by report generation and manipulation of information systems, including our primary Alumni Researches and investigates gift commitments using office files and databases. Ensures the accuracy of gift acknowledgments and all information relayed to Builds strong relationships with staff and serves as a key contact on questions relating to various departmental Interacts with donors at the request of director and / or gift officers in response to Assists with the assignment of tasks to student May perform other duties as assigned.

Required Education and Experience

Eight years of related experience, six of them in the same job family at the next lower level and a high school level education; or six years of related experience and an Associate's Degree; or two years of related work experience and a Bachelor's Degree; or an equivalent combination of experience and education.

Required Skill / Ability 1 :

Exceptional communication skills with special emphasis on advanced writing, editing ability and strong attention to detail. Ability to communicate effectively with top-level donors and senior Yale administrators. Writing sample required at time of interview.

Required Skill / Ability 2 :

Skilled in organizing and researching, adept at analyzing data from diverse sources and succinctly synthesizing it into clear, detailed reports. Proficient in financial data management and office software like Word and Excel. Capable of creating ad hoc reports from the alumni database and proficient at learning new technologies.

Required Skill / Ability 3 :

Demonstrated ability to prioritize work and multi-task with minimal supervision, especially on projects, and meet deadlines in a team-centered, time-constrained environment.

Required Skill / Ability 4 :

Exhibits professionalism, maturity, and the ability to maintain strict confidentiality; capable of working effectively both independently and as part of a collaborative team.

Required Skill / Ability 5 :

Commitment to an inclusive workplace. Ability to engage with diverse audiences (age, gender, nationality, race / ethnicity, profession, sexual orientation, etc.)

Preferred Education, Experience and Skills :

Minimum of two years of experience in senior administrative roles, preferably within higher education or non-profit development environments. The candidate should have familiarity with database software and reporting with the ability to conduct data analysis as well as advanced writing and project management skills, and direct experience with fundraising operations at Yale.

Weekend Hours Required?

Occasional

Evening Hours Required?

Occasional

Drug Screen

Health Screening

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.