Program Coordinator, Cancer Fundraising

Position Focus :

Working with considerable independence and exercising discretion in establishing priorities, the Program Coordinator provides high-level data management, research / writing, and administrative support to the Cancer Fundraising team. Reporting to the Assistant Vice President of Cancer Fundraising, the Program Coordinator is responsible for a range of activities including briefings, donor engagement, cultivation, and stewardship, complex calendar management, and coordination of mail, email outreach, and engagement activities to ensure their timely and successful execution. In addition, the Program Coordinator prepares ad hoc reports from the Development database and other sources to support fundraising initiatives for the frontline team. Additional duties include identifying changes and updates to support the team’s evolving reporting needs, collaborating closely with the Assistant VP, frontline team, and other colleagues. The Program Coordinator helps ensure the accuracy of all information related to volunteers and donors as well as the accuracy of data reflected in the database. The following principal responsibilities are generic in nature. Potential applicants will find the information in the Position Focus to be most relevant.

Essential Duties

1. Oversees and coordinates program activities. Establishes, selects, implements, and coordinates administrative functions, procedures, and systems. 2. Based on knowledge of and experience with program activities, objectives and staff, serves as principal source of information on policies, procedures, programs and office activities. Establishes and maintains professional relationships with internal and external contacts. 3. Processes and monitors expenses and ensures adherence to budgetary guidelines. Prepares budget drafts based on existing budgets. May oversee, coordinate and / or complete applications and materials needed for grant submission. 4. Composes substantive correspondence and written material. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes, produces and distributes reports or portions of reports. May create simple databases. 5. Provides editorial support for a journal / publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 6. Oversees, instructs, and coordinates activities of support staff. 7. Ensure compliance with University, Federal, and State guidelines, rules, and regulations. 8. May perform other duties as assigned.

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little of no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.

Required Skill / Ability 1 :

Demonstrated ability to initiate and complete tasks independently and proactively.

Required Skill / Ability 2 :

Strong written communication skills w / ability to draft, format, proofread, and edit communications. Proficiency in communicating appropriately with multiple constituencies. Demonstrated organizational & research capabilities and attention to detail. Writing samples requested at time of interview.

Required Skill / Ability 3 :

Proven team player w / skills to prioritize work, manage multiple tasks and meet deadlines from multiple managers in a fast-paced environment without sacrificing quality of work product. Commitment to inclusive workplace. Ability to engage with diverse audiences.

Required Skill / Ability 4 :

Intermediate to advanced proficiency w / Microsoft Word, Excel, PowerPoint, and Outlook. The ability to conduct data analysis and work w / financial information. Demonstrated skill w / sophisticated database software and reporting tools. Expertise in manipulating data to create reports and graphs.

Required Skill / Ability 5 :

High level of professionalism, judgement and integrity, ability to maintain confidentiality.

Drug Screen

Health Screening

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Care Worker

This role is a healthcare worker position. Healthcare workers (HCW) are defined as university employees working a healthcare setting who have the potential for direct or indirect exposure to patients, human research subjects or infectious materials including body substance, contaminated medical supplies, devices and equipment, surfaces, or air. HCW have specific health requirements that must be met prior to starting work, including MMR vaccine or immunity, varicella (chickenpox) vaccine or immunity, TB screening, COVID vaccine according to University policy, hepatitis B vaccine or immunity, and annual flu vaccination.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.