Program Coordinator, Science Strategies

Position Focus :

Reporting to the Director of Development for Science Strategy in the Office of Development, the Program Coordinator (PC) provides critical fundraising support to the Director and Associate Director and works on projects related to donors and initiatives across the university, with a focus on science fundraising. The Program Coordinator conducts writing, research, data analysis, and project coordination in support of individual, corporate, foundation fundraising, particularly as it relates to university science priorities.

Other responsibilities of the PC include : builds strong relationships with staff and other Yale departments to coordinate and assist in the development of proposals and briefings summarizing Yale activities, specifically as related to science at Yale; coordinates a range of internal and on-campus event logistics; assists in drafting a wide variety of written materials, with a particular focus on university science priorities, including synthesizing scientific concepts into written materials and presentations for a broad audience, detailed biographical and business briefings, correspondence, and proposals; assists in the design, development, and production of ad hoc reports and analyses by report generation and manipulation of information systems, including our primary constituent database; researches and investigates gift commitments using office files and databases; serves as a key contact on questions relating to various unit needs, particularly as related to science at Yale; and assists the Director and Associate Director in work with faculty including meetings and summarizing faculty research for development materials.

The following responsibilities are generic in nature. Applicants will find the information in this Position Focus to be most relevant to the position.

Essential Duties

1. Coordinates with other departments at Yale to develop or enhance proposals and briefings summarizing Yale activities, and to plan events. 2. Develops and maintains a log of Yale academic and programming activities having development potential for prospects and donors. 3. Coordinates and staffs events. Helps secure hosts and locations for events. Works with Special Events team to secure campus locations. Produces invitation and confirmation cards. Compiles and maintains invitation lists, extend invitations, confirms attendance, ensures attendance accuracy, prepares biography for guest speakers, prepares Event Flow documents, staffs selected events, and contacts vendors. 4. Conducts research on individuals, corporations, foundations, governments and institutions using office files, databases and internet search engines and resources, including sources in other languages when relevant for international development. 5. Drafts a wide variety of written materials including detailed biographical and business briefings, correspondence, proposals, indentures and stewardship reports. 6. Designs, develops and produces ad hoc reports and analyses by report generation and manipulation of information systems, including our primary Alumni database. 7. Researches and investigates gift commitments using office files and databases. Ensures the accuracy of gift acknowledgments and all information relayed to prospects. 8. Builds strong relationships with staff and serves as a key contact on questions relating to various departmental needs. 9. Interacts with donors at the request of director and / or gift officers in response to inquiries. 10. Assists with the assignment of tasks to student workers. 11. May perform other duties as assigned.

Required Education and Experience

Eight years of related experience, six of them in the same job family at the next lower level and a high school level education; or six years of related experience and an Associate's Degree; or two years of related work experience and a Bachelor's Degree; or an equivalent combination of experience and education.

Required Skill / Ability 1 :

Exceptional communication skills with special emphasis on advanced writing ability and editing. Ability to communicate effectively with faculty, senior Yale administrators and top-level donors. Writing sample requested at time of interview.

Required Skill / Ability 2 :

Demonstrated organizational and research abilities with strong attention to detail including analyzing large volumes of information from disparate sources and synthesizing it in a cogent and concise form.

Required Skill / Ability 3 :

Intermediate-advanced proficiency with MS Word, Excel, database software and reporting, and the ability to conduct data analysis and work with financial information. Knowledge of PowerPoint and Adobe Acrobat. Willingness / ability to learn new technologies.

Required Skill / Ability 4 :

Demonstrated ability to prioritize work, manage multiple tasks and meet deadlines in time-constrained environment. Ability to initiate and complete tasks with minimal supervision.

Required Skill / Ability 5 :

Commitment to an inclusive workplace. Ability to engage with diverse audiences (age, gender, nationality, race / ethnicity, profession, sexual orientation, etc.). Professionalism, maturity, and the ability to maintain strict confidentiality.

Weekend Hours Required?

Occasional

Evening Hours Required?

Occasional

Drug Screen

Health Screening

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.