YCBA Building Operations Coordinator

Position Focus :

Reporting to the Yale Center British Art (YCBA) Director of Operations and Manager of Operations, the Building Operations Coordinator schedules small-scale requests ( event-related environmental and equipment adjustments, etc.) on YCBA Facilities master calendar and coordinates large-scale requests ( steam or system shutdown, major construction projects, large materials movement, etc.) in partnership with the Chief of Operations and the Manager of Operations; completes requested service or projects in a timely fashion; updates assigned (Facilities Task Requests) FTRs with details as they occur in order to provide the requestor with up-to-date information.

Performs inspections on all interior and exterior spaces several times daily for cleanliness and overall appearance.

Takes immediate and appropriate action to maintain the building’s appearance to the highest standards, taking care to preserve the building’s original materials as projects are executed.

Escorts and accompanies contractors and University facilities personnel throughout the duration of their work within the facility.

Ensures the safety of the staff, collection, and building during any repairs, alterations, and renovations.

Provides related information as necessary. Keeps mechanical and storage areas clean and organized instituting new and innovated ways of storing materials as necessary.

Supports the museum’s Integrated Pest Management protocols by informing the staff and enforcing the museum's policies. Provides first-line support to staff for pest and rodent reports.

Collects and / or reports all found pests and rodents; contacts University Facilities Customer Service department to arrange related eradication services; provides facilities access for pest management contractors. Notifies the Manager and / or Chief of Operations of any discoveries or concern areas.

Partners with additional museum departments to monitor loading dock activity and resolve any conflicts.

Assists Installation with the maintenance and replacement of lighting throughout YCBA buildings.

Assists in the set up for special events ( furniture movement, space set-up). Transports materials and staff to and from various museum buildings.

May require occasional night & weekend hours.

Other related duties as required.

Essential Duties

1. Serves as point of contact for day to day activities involving the facilities planning, physical plant, environmental systems, custodial services, grounds maintenance, utilities, fire safety, Environmental Health and Safety, Yale trades, and external contractors. 2. Monitors conditions of all buildings and space. As the first responder to repair requests, assesses and responds to requests received daily as initiated by faculty, staff, visitors and students. 3. Inspects and monitors all mechanical system equipment. Investigates system malfunctions and take action to resolve. Tracks / reports on facilities related problems. Schedules routine maintenance and repair. 4. Submits requests for facilities / custodial services to appropriate university departments and the assigned Facilities Stewart. Monitors to ensure repairs / services have been completed in a timely and satisfactory manner. 5. Serves as liaison with facilities planners and project managers on all renovations. Coordinates service continuity and utility shutdowns with affected users. Coordinates access to service areas and otherwise restricted spaces. Assists in inspecting projects to ensure timely and satisfactory completion of work. 6. Oversees building access and security programs for supported departments. 7. Participates in budget discussions to ensure necessary resources are available to sustain baseline operations. 8. Oversees temporary staff during peak activity times. 9. May maintain inventories of departmental space or moveable equipment, oversee mail services, shipping and receiving functions, and provide media support services. 10. May perform other duties as assigned.

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little of no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.

Required Skill / Ability 1 :

Good organizational and record keeping skills. Attentiveness to cleanliness and detail. No fear of heights.

Required Skill / Ability 2 :

Ability to function as a team player and to communicate in a professional manner with museum staff. Computer literate.

Required Skill / Ability 3 :

Outstanding customer service skills. Demonstrated ability working with outside vendors, contractors.

Required Skill / Ability 4 :

Ability to successfully complete practical training on the operation of Powered Industrial Vehicles (PIVs), driving the lift through tight exhibition spaces. Proficient in the use of hand and woodworking power tools.

Preferred Education, Experience and Skills :

2 years experience monitoring building systems, grounds; familiarity with the operation of valve / damper actuators, pressure transducers, and air quality monitors to detect abnormalities / malfunctions; knowledge of building mechanical systems Metasys (Johnson Controls), Crestron, Nyson. Proven experience managing museum building systems and with facility preservation issues. Strong computer skills.

Physical Requirements

Ability to lift 75 pounds.

Weekend Hours Required?

Occasional

Evening Hours Required?

Occasional

Drug Screen

Health Screening

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.