Facilities Capital Projects Manager

Yamhill County has one regular, full-time position for a Facilities Capital Projects Manager.  This position will be responsible for managing, and overseeing facilities capital project planning, contract procurement, project management, and budget management for Yamhill County courthouse and general government facilities. Incumbent also oversees external lease agreements for the County. Confers with administrative and Facility and Maintenance personnel, works with architects, engineers, and other design professionals to develop plans, as well as coordinate with and manage vendors and contractors utilized in County projects. Works closely with various departments to assess needs and develop plans that meet those requirements, while adhering to budget constraints, timelines, and Count-wide priorities and objectives. Leads and oversees asset management as well as the design, planning, review and implementation of new construction or renovation projects. Analyzes the effectiveness and availability of space utilization, available facilities, assets, and other resources to support County operations.

SUPERVISION RECEIVED:  
Works under the general supervision of the Deputy County Administrator, or designee, with considerable independent judgment.

SUPERVISION EXERCISED:  
No regular supervision is exercised. This position is considered a Program Manager and shares full authority for the Facilities and Maintenance Department with the Facilities Operations Manager. However, this position is not assigned the regular responsibility of Facilities and Maintenance staff supervision. During the Facilities Manager temporary absence or disability, this position may be assigned to assume the duties of the Facilities Manager and provide direct supervision for all Facilities and Maintenance staff.  

DUTIES AND RESPONSIBILITIES INCLUDE ESSENTIAL FUNCTIONS OF POSITIONS ASSIGNED TO THIS CLASSIFICATION.  DEPENDING ON ASSIGNMENT, THE EMPLOYEE MAY PERFORM A COMBINATION OF SOME OR ALL OF THE FOLLOWING DUTIES:

• Participates in County facilities capital improvement planning activities. Provides advice and consultation for campus planning and design of improvements and capital construction projects.
• Oversees external lease agreements for the County. Meets with potential tenants to negotiate lease agreements, monitor lease renewals, review and process payments for property management company, and resolves any applicable issues that arise.
• Represents the County at external meetings with outside agencies. Serves as a liaison with city, county, state, and federal agencies on issues related to facility planning for the County.
• Manages all phases of project development for large and/or complex construction and facility improvement projects.
• Organizes and conducts public community meetings to gather input and address neighborhood concerns related to the County’s future capital investment program.
• Researches and makes recommendations on permitting and site planning of public facilities, land exchanges, right-of-ways, easements, and zoning changes.
• Oversees the selection of vendors and contractors. Participates in defining the terms of contract agreements and ensures work is completed satisfactorily. Monitors the performance of contracts to ensure compliance with applicable specifications.
• Ensures all contract solicitation and selection processes adhere to procurement rules.
• Assesses the County’s facilities portfolio and need for acquisition or liquidation of real property. 
• Researches, reviews, and communicates with consultants, real estate brokers, state or private parties regarding real property transactions relating to the sales, lease, or purchase of real estate. 
• Assists the Facilities and Maintenance Operations Manager in developing the annual Facilities and Maintenance Department budget. 
• Monitors project budgets to identify potential financial overruns and variances; makes appropriate recommendations to alleviate financial implications.
• Plans, prepares, monitors, and manages facility project budgets.
• Positions in this classification may perform all or some of the responsibilities above and all positions perform other related duties as assigned.
• Undertakes special projects as assigned.
• Performs other duties as assigned.

Employees must be able to perform the essential functions of this classification with or without accommodation.  

The Benefits

Yamhill County offers generous employee benefits:

• 15 paid holidays per year.
• 19.5 days of Flexible Earned Time (FET) accrual in the first year (based on an 8-hr day).
• PERS (Public Employee Retirement System) - 100% employer funded contributions.
• Full health benefit offerings with employee premiums starting as low as $58.82/month for 2024 to2025 plan year. *

*Subject to the AFCSME Collective Bargaining Agreement (7/1/2023 – 6/30/2026). 

Our Community

Yamhill County has approximately 109,000 residents and is a very desirable place to live in the heart of the Willamette Valley wine country.  Yamhill County is home to Linfield University and Chemeketa Community College in McMinnville and George Fox University and Portland Community College in Newberg.   Yamhill County is centrally located in the Willamette Valley, within proximity to the Oregon Coast, the Portland and Salem metropolitan areas, and the Oregon Cascade Mountains.  Wide varieties of indoor and outdoor recreation opportunities are available.  We have the benefits, appeal and superior quality of life found in a small-town community, while enjoying active social and cultural lifestyles found in larger metropolitan areas.

Required Information

Under the provisions of the Immigration Reform and Control Act of 1986, any person hired or rehired is required to provide evidence of identity and eligibility for employment. Yamhill County does not offer VISA sponsorships. The County verifies the valid work authorization of each employee using Form I-9 and the E-Verify Program.

Yamhill County is an Equal Employment Opportunity Employer and values diversity.  

All qualified applicants are encouraged to apply. Applicants are considered for employment based on their qualifications without regard to race, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other factor prohibited by law or regulation. Veterans are encouraged to apply. Do not include information or photos that would identify those personal traits. Documents included with this identifying information will be removed from the application packet.

Some positions require a criminal history check and a review of driving record. All County positions require regular, prompt, and consistent attendance.

Accommodation Under the Americans With Disabilities Act

Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance, please contact Human Resources at 503-474-4901 or via email at Human_Resources@yamhillcounty.gov.

Veterans’ Preference

Under Oregon law ORS 408.225-408.238, veterans who meet the minimum qualifications for a position may be eligible for hiring preference. If you think you may qualify, a Veteran’s Hiring Preference Form MUST be completed and submitted with the application along with other supporting documentation. For the form and information for this process please click here. (Download PDF reader)

If you need assistance with completing an application for employment or with obtaining a Veteran’s Hiring Preference Form, please contact Human Resources at 503-474-4901 or via email at Human_Resources@yamhillcounty.gov.

KNOWLEDGE OF:

• Principles and practices of facility maintenance including grounds, custodial, construction, utilities systems, and mechanical equipment. 
• Managing multiple facilities associated with an organization or a large facility for a professional service organization. 
• Project planning, budgeting, and coordination and management concepts and practices. 
• Public procurement processes and budget management.  
• Federal, State, and local regulations and code requirements associated with public organizations.   
• OSHA and other occupational hazards and safety precautions as required. 

SKILL IN:

•  Gathering information on needs and translating requests into potential solutions. 
•  Strategic planning, organization, and administrative skills. 
•  Developing project plans, preforming cost analysis, managing timelines and budgets.      
•  Planning, organizing, and developing systems and processes for capital maintenance. 
•  Strong analytical, problem-solving, and decision-making skills. 
•  Communicating effectively, both orally and in writing, and interpersonal skills.

ABILITY TO:

• Work independently and as a team member and achieve designated goals and objectives.
•  Multitask and manage multiple projects simultaneously in an effective and efficient manner.    
•  Develop an implementable plan with limited resources by prioritizing needs and organization-wide objectives.  
•  Identify and adjust to obstacles and opportunities.  
•  Work under pressure and meet deadlines.
•  Review and understand architectural and construction plans, diagrams, and blueprint drawings. 
•  Use independent judgment, be proactive, and self-motivated.
•  Adapt to unanticipated or continually evolving situations.   
•  Establish and maintain effective working relationships with supervisors, subordinates, other County employees, and the public.
•  Operate in the Microsoft Windows environment inclusive of using Excel, database management, and record keeping programs.

A bachelor’s degree or advanced training/experience in a related field and five years of relevant experience as a facilities manager or project manager for a campus of similar size and composition as Yamhill County are required.  Course work and training in trades or facilities management may be substituted for up to one year of experience. Relevant experience beyond the required five years of experience may substitute for the degree requirement on a year-for-year basis. Any satisfactory equivalent combination of experience and training which ensures the ability to perform the work may substitute for the above.

OTHER REQUIREMENTS:
Ability to secure and maintain a driver’s license valid in the state of Oregon, or an acceptable alternative means of transportation. May be required to drive a County vehicle. Employees authorized to operate a private vehicle on County business are required to carry a valid driver’s license and liability insurance minimums as outlined in ORS 806.070.

Subject to successful completion of a background check.  

Possession or ability to obtain and maintain Criminal Justice Information Systems (CJIS) clearance.WORK ENVIRONMENT/PHYSICAL DEMANDS SUMMARY:
The incumbent typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. Work also may involve travel to meetings. Incumbent may encounter frequent interruptions throughout the workday. 

The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to 20 pounds.

Contact with the public may risk exposure to irrational/hostile behavior, contagious diseases, or contact with domestic animals.

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

This job description in no way states or implies that these are the only duties to be performed by an employee occupying this position.  Employees may be required to perform other related duties as assigned, to ensure workload coverage.  Employees are required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description does NOT constitute an employment agreement between the employer and employee and is subject to change by the employer as the organizational needs and requirements of the job change.

The job specification requirements stated are representative of minimum levels of knowledge, skills, and abilities to perform this job successfully. Any satisfactory equivalent combination of experience and training which ensures the ability to perform the work may substitute for the above so that the employee will possess the abilities or aptitudes to perform each duty proficiently.

Salary : $6,794 - $8,538