Administrative Assistant

Yazoo Mills, Inc., one of the nation’s leading, privately owned manufacturers of high-quality paper tubes and cores, servicing a wide scope of industries nationwide, such as converting, labeling, printing, packaging, flexible packaging, ropes and twines, medical supplies, tapes, graphic arts, and more. We are a family-owned business and our teammates are our family. We foster a company culture that inspires our employees to be innovative thinkers, problem solvers, community- minded, and results driven.

Are you looking for a new career with a stable company who has been in business for over 120 years? Yazoo Mills is hiring an Administrative Assistant to join our well-established and growing company on third shift in our New Oxford facility.

We offer:

• Competitive Wages.
• Comprehensive Benefits that include Health, Dental, 401(k), Life Insurance, Short Term Disability, 8 paid Holidays, Paid Time Off and more.
• Celebration of milestones and successes along with an occasional pop-up surprise to let our employees know we appreciate all of their hard work and dedication.
• Career Development by promoting from within and on-the-job training.

 JOB DESCRIPTION

Summary/Objective:

The Administrative Assistant serves as a shared resource supporting senior leadership and HR.  This role is ideal for a proactive, detail-oriented, and highly organized individual who excels in communication and collaboration with leaders at all levels. Responsibilities include handling various administrative tasks such as printing, faxing, filing, mailing, copying, scheduling and planning, document management, correspondence, and other administrative duties that contribute to the efficiency of daily operations.

Essential Functions:

• Provides direct administrative support to senior leadership, including the President, Vice Presidents, Directors, and Human Resources.
• Schedules meetings, trainings, and maintains calendars.
• Arranges travel accommodations.
• Organizes and supports employee events, milestone celebrations, and wellness initiatives, such as coffee trucks, Employee Appreciation Day, company picnics, holiday parties, and seasonal decorations.
• Manages the Employee Uniform Program.
• Drafts, prepares, and submits internal and external correspondence.
• Coordinates meeting logistics, including booking conference rooms and arranging catering.
• Maintains filing systems and organizes documents.
• Retrieves mail from the mailbox daily, sorts and delivers.
• Orders office supplies as needed. 
• Plans and coordinates meetings involving senior management, including taking detailed notes and keeping discussions on track.
• Assists with special projects, including creating PowerPoint presentations, financial spreadsheets, reports, and agenda materials.
• Maintains confidentiality and handles sensitive information with discretion.
• Performing other duties as assigned

Required Education and Experience

• High school education/GED.
• Minimum 2 years of prior office/ administrative professional experience.
• Excellent Communication (verbal and written)

Additional Eligibility Qualifications

• Detail oriented
• Service-oriented
• Active listening skills
• Presents a professional appearance and demeanor.
• Effective Problem Solving and Time Management Skills.
• Proficient technical skills- Microsoft Outlook, Excel, Word and data entry software.

Workplace Values: Our values are the driving force in how we think, act, and communicate. Yazoo Mills seeks employees who share these workplace values and demonstrate them on a daily basis.

• Integrity – Doing the right thing.
• Innovation – Being a problem solver.
• Collaboration – Working together.
• Quality – Having higher standards.
• Safety – Having a 4C Safety Culture

 Shifts Available: 1st Shift Monday - Friday 8AM-5PM. Starting rate of pay is $23/hour

Employment is full-time through a local staffing agency. Once an applicant has completed the required contract hours with the staffing agency and met performance standards, regular employment will begin with Yazoo Mills. Hours worked under the staffing arrangement are credited toward service time and benefits eligibility

Salary : $23