What are the responsibilities and job description for the Program Support Specialist – Professional Development/Coaching Department position at Yeled v'Yalda?
Yeled V’Yalda is seeking a full-time Program Support Specialist to join our Professional Development/Coaching Department. This role is ideal for a highly organized and tech-savvy individual who thrives in a fast-paced environment and is eager to support schools in maximizing their professional development opportunities.
Responsibilities:
- Manage all logistical aspects of the department, ensuring smooth coordination of Title I-IV professional development services.
- Serve as a liaison with schools to discuss workshops and coaching series accessible through Title I-IV funding,, aligning offerings with their professional development budgets.
- Oversee the onboarding process for coaches, ensuring proper clearance through PETS and timely scheduling of sessions.
- Monitor and maintain coaching schedules to ensure compliance with vendor and DOE inspections.
- Ensure agendas and documentation are entered into the DOE portal by required deadlines.
- Submit work plans for approval and process purchase orders for coaching sessions.
- Monitor coaching sessions to ensure coach utilizes all available hours, without going over budget.
- Manage the coaching cycle, ensuring timely submission of required paperwork, including agendas, coaching logs, and sign-in sheets.
- Support timely invoicing, payments, and payroll processes.
- Support the Educational Director and the Coaching Director ensuring that the admin process aligns and supports the goals of the Professesional Development Department
Qualifications:
- Strong computer and technology skills, including proficiency in Microsoft Suite. Jotform, and Monday.com knowledge preferable.
- Ability to quickly learn new systems and platforms.
- Excellent organizational and multitasking abilities to manage multiple moving parts simultaneously.
- Strong communication skills to effectively coordinate with schools, coaches, and stakeholders.
- Ability to meet deadlines and thrive in a fast-paced environment.
- Office experience managing multiple processes, ensuring deadlines are met, maintaining structured workflows, and aligning budgets with program goals.
What We Offer:
- Supportive and collaborative work environment.
- Training and professional growth opportunities.
- Competitive salary.
- Comprehensive benefits package, including medical, dental, and vision coverage.
- Paid time off.
Rate $32-45 depending on experience
YvY is an EOE
Salary : $32 - $45
