What are the responsibilities and job description for the Part-time Office Manager position at Yellowbrick Data?
Yellowbrick Data is a Silicon Valley based startup that invented a Kubernetes based cloud-native data platform for the hybrid multi-cloud world. Yellowbrick's innovative platform can run in customer's cloud accounts or on-premises private clouds, offering flexibility while ensuring data residency, localization, and sovereignty, all with significant performance improvements. Major insurers, credit card companies, telcos, healthcare firms and government agencies all trust Yellowbrick to transform data into actionable insights, quickly without compromising data security. Join us to drive business transformation at the forefront of data innovation.
Job Overview
We are looking for an Office Manager to be responsible for our HQ downtown Mt. View office. This position will also provide some administrative support and will be happy to jump in and help with or drive additional projects within the business. Our HQ hybrid in-office population is comprised of a group of regulars as well as frequent visits from employees who work in other regions. This role will need to be in the office during normal business hours. We are looking for this person to help organize some on-site and off-site activities for the company.
You will need to demonstrate the ability to work independently, and productively in a rapidly changing environment. We are looking for someone with a positive, can-do attitude who will help out when needed without being asked. You will take the initiative to engage with team members to solve problems, gather information and occasionally handle special projects. This role is very hands on.
This role is part-time so it could be a good role for someone who is in school, has a side hustle or other interests, and commitments. The part time hours are somewhat flexible but would generally be 10 - 2 p.m.
Responsibilities
- Manage vendors who are related to the upkeep of our office (repairs, cleaning etc.)
- Order and stock snacks and food for our office
- Put out breakfast items for employees
- Manage our lunch catering program
- Keep the office very organized and neat
- Proactively manage HQ meeting arrangements and logistics
- Help keep onsite interviews on schedule
- Assist with reserving HQ conference rooms
- Assist with local travel arrangements for visitors to the HQ office
- Act as contact point for questions, needs for the office.
- Occasionally assist with action items and commitments for executives
- Coordinate and track key organization data (travel, food costs, etc.) and execute general tactical administrative duties such as expense reporting, and data processing
- Manage special projects, as assigned
- Manage, stock and inventory swag that is kept at the HQ office
- Perform physical tasks including lifting boxes, bending, and reaching into cabinets and storage spaces
Qualifications
Salary : $20 - $30
