Fitness Supervisor Summer 2025

Yellowstone Club is a paradise in Montana. A private residential community in Big Sky, Montana, Yellowstone Club offers its members the world’s only private ski and golf community. With fabulous skiing and snowboarding and the most gorgeous spring and summer weather to enjoy the 18-hole golf course, rivers, hiking, biking, and more, our Members love being a part of this exceptional community. Our employees make the Yellowstone Club experience come alive. If you would love being a part of the Montana charm and providing the highest level of guest service, ensuring no detail is too small to overlook, and being a part of creating experiences, then Yellowstone Club is looking for you.

Yellowstone Club’s Health & Wellness department is currently seeking candidates for a Fitness Supervisor for the upcoming summer season! Our Summer employment dates are May - September.

The purpose of the Fitness Supervisor is to provide professional, efficient, friendly and happy service for our Members and guests of Yellowstone Club, eventually enhancing, creating and realizing all revenue and profit opportunities. As well as support the management team through recruiting, training, motivating and leading the fitness spa attendant and fitness instructor personnel.

Major Responsibilities:

• Ensure that each Member and guest receives outstanding service in a friendly environment which includes greeting and acknowledging every Member and guest, maintaining outstanding service standards, solid product knowledge and all other components of guest service.
• Empowered to guarantee total Member satisfaction, display hospitality and professionalism to our Members at all times, take pride in representing Yellowstone Club professionally with our Members and guests and assure that all transactions are handled in a legal and ethical manner.
• Understand and apply all property safety and security procedures to maintain a secure and safe environment for team Members, Members, and guests at all times. In the event of an accident or emergency, seek medical attention if necessary and contact the Assistant General Manager or Human Resources immediately.
• Maintain a favorable working relationship with all Yellowstone Club team Members to foster and promote a positive working environment.

Essential Job Functions:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Exhibit a professional attitude, diplomacy and an ability to handle difficult situations.
• Uphold and ensure gracious front desk procedures in the booking and handling of customers.
• Responsible for being knowledgeable in regards to all Fitness services, activities, pricing, and other services provided by YC Spa, Salon & Fitness.

• Professionally exhibit proper telephone etiquette with guests in compliance with the terminology dictated by the spa management.
• Enthusiastically serve guests in a timely manner, while implementing proper service standards.
• Practice all sanitation and safety guidelines provided by both the Department of Health and YC Village.
• Proactively maintain cleanliness standards in all areas of the Fitness, Spa, Salon and Retail.
• Professionally take and confirm reservations for all services and services and treatments offered at the fitness centers
• Answer all incoming calls in an efficient and friendly manner. Consistently provide members with the requested information concerning their needs.
• Possess an ability to effectively sell and upsell.
• Efficiently process all incoming reservations received
• Promptly mail all literature requests and confirmations.
• Reply to inquiries and requests via website and administrative messages.

Financial:

• Provide support to the Fitness Management team through excellent communication and business analysis.
• Assist in developing procedures for accurate inventory control and monitoring Fitness member supplies.
• Implement opportunities for managing operational costs and boosting the bottom line.

Marketing:

• Assist in developing and maintaining gracious and efficient Fitness Front Desk and Reservations procedures, with proactive anticipation of guest and Member needs.
• Assist in effectively providing product/service knowledge to the staff with training and trend presentations to maximize the guest experience.
• Involve, engage and motivate the YC Club employee to proactively sell and recommend the Fitness dept.
• Consistently develop dynamic practices and grow sales through training, tools and monitoring.
• Ensure the Fitness Center, Camphouse, Spa, Salon and retail are always staged for maximum buyer impact.

Guest Service:

• Anticipate, identify and ensure customer needs are being met in the best possible way.
• Assist the Fitness Manager in monitoring customer satisfaction with surveys, focus groups, mystery shops and comment cards.
• Develop and deliver credible, competitive, value-plus service to the customer.
• Guide staff to become caring problem solvers, cooperative, accommodating and fair.
• Exhibit a professional attitude, diplomacy and an ability to handle difficult situations.
• Uphold and ensure gracious procedures in the handling of customers. Maintain fresh, effective programs that assist in consistently retaining and growing our customer base.
• Maintain compensation guidelines for member complaint handling.

Staffing and Human Resources:

• Work with the Fitness Manager to develop a recruitment kit for effective recruiting, screening, interviewing and hiring of Coordinators.
• Implement ongoing skills training to ensure service standards are being upheld.
• Assist with developing and monitoring job descriptions and staff goals planning.
• Help maintain staff licensing and certifications, ensuring accuracy and compliance.
• Assist the Fitness Manager to perform staff evaluation reports with proposed action plans.
• Effectively administer and monitor attendant scheduling procedures.
• Demonstrate an exceptional level of professionalism for the staff to emulate.
• Create a motivating environment of sincerity, warmth and fun for staff and guests.
• Implement negative staff behavior and dismissal guidelines with follow-through.
• Conduct weekly one-on-one meetings with direct reports.
• Create the culture of continuous improvements, fun on the job and career growth.

Operations:

• Always maintain the Fitness Center, Camphouse Spa, Salon, and Retail and in a very clean, organized and efficient way.
• Maintain an up to date version of the Fitness procedure manual and ensure Attendant compliance.
• Attend management meetings and convey all relevant information throughout the Fitness Dept.
• Work with Fitness Manager to hold regular staff meetings to keep staff up to date on all aspects of the Fitness Dept. operation.
• Ensure equipment is maintained in good working order.
• Minimize or eliminate losses through negligence with monitoring programs.
• Implement clearly established opening and closing procedures.
• Manage inventory effectively; follow purchasing standards and ensure compliance.

Supervision:

• Ensure timely completion of all supervisory duties.
• Supervise Coordinating staff. Assist with training, supervising and scheduling of all fitness instructors and locker attendants.
• With the Fitness Manager, administer and oversee performance evaluations for all.
• Professionally handle all fitness guest disputes and concerns.
• Assist Fitness Manager with implementation of Fitness procedural and training materials.
• Assist and support entire Fitness management team as necessary.
• Assist Management team with operations, problem-solving and training.
• Ensure that all Fitness team Members deliver exceptional, unparalleled guest experience and customer service to Spa patrons.

Other Duties and Responsibilities:

• Perform all duties and responsibilities in a timely and efficient manner in accordance with established Club policies, procedures, and standards of service to achieve the overall objectives of this position.
• Meet departmental productivity, organization, punctuality/attendance and consistency standards.

• Maintain a positive and respectful attitude.
• Treat Members, guests, vendors, customers and co-workers with professionalism and respect at all times.
• Maintain privacy of our Members at all time.
• Maintain a clean and neat appearance at all times.
• Communicate regularly and effectively with all employees, supervisors, managers and directors.
• Perform work in a safe and high quality manner.
• Project a favorable image of Yellowstone Club to Members and guests at all times.
• Must be able to work flexible work hours/schedule including evenings, weekends and holidays. Long hours may be required due to business demands.

Disclaimer:

This job description is only a summary of the typical functions of this position and should not serve as an exhaustive or comprehensive list of all the possible duties, tasks and responsibilities being performed by people assigned to this classification. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Experience/Education Required

High School or equivalent education required. Bachelor’s degree preferred.

Experience/Education Preferred

At least two years in a top resort/spa operation.

Certificates & Licenses

Valid State Driver’s License

Computer Skills

Able to perform basic computer skills and willing to be trained on specific spa, salon & fitness software.

Language Ability

Able to speak clearly and effectively with Members, guests, co-workers, vendors and other Yellowstone Club departments. Able to write clearly and legibly.

Math Ability

Able to perform basic math calculations.

Reasoning Ability

Ability to solve basic problems and/or know when it is necessary to get a manager to assist in problem solving.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work for this position is usually performed in a climate-controlled environment. However, the employee may be required to work outside in extreme heat, cold, rain, wind, snow or inclement weather as the demands of the position so dictate.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is frequently required to bend, stoop, kneel, crouch, reach with hands and arms or operate a computer. The employee is frequently required to lift up to 25 pounds. The employee is constantly required to stand, walk, talk and hear. While performing the duties of this job the employee is constantly required to use hands and fingers to handle, organize or lift items. The employee is constantly required to use their vision to perform an activity such as but not limited to determining the accuracy, neatness, attention to detail, and thoroughness of the work assigned, to preparing and analyzing data and figures, visually inspecting the property and/or department, and recognizing hazards and safety violations.

Receipt and Acknowledgment

I acknowledge and understand that:

• The job description provides a general summary of the position in which I am employed. The contents of this job description are job requirements and, at this time, I know of no limitations which would prevent me from performing these functions with or without accommodation. I further understand that it is my responsibility to inform my supervisor if at any time I am unable to perform these functions.
• Job duties, tasks, work hours and work requirements may be changed at any time due to business demands, by the Club.
• Acceptable job performance includes completion of the job responsibilities as well as compliance with the policies, procedures, rules and regulations of Yellowstone Club.
• I have read and understand this job description as outlined herein. I have been allowed to ask questions in order to clarify any points listed on this job description.

The position offered is a seasonal position located in Big Sky, Montana.

Yellowstone Club offers great benefits including:

• Free transportation to and from Bozeman
• Complimentary shift meals
• Health Benefits for all Seasonal Employees
• 401k eligibility and bi-weekly match
• Access to onsite fitness center 24/7
• Discounted Employee Housing in Big Sky or Bozeman
• Discounts to over 1000 retailers through ADP LifeMart and Expert Voice
• End of season employee appreciation day and retail sale
• Access to Employee Store in Bozeman

For more information about the Club, visit www.yellowstoneclub.com.

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