Staff Accountant

Purpose: The Staff Accountant is responsible for various accounting and administrative tasks related to Yellowstone Club homeowners associations. The position is currently located in Yellowstone Club’s Bozeman office.

Major Responsibilities:

• Ensure that each member and guest receives outstanding guest service in a guest friendly environment which includes greeting and acknowledging every member and guest, maintaining outstanding service standards, solid product knowledge and all other components of guest service.
• Empowered to guarantee total guest satisfaction, display hospitality and professionalism to our guests at all times, take pride in representing Yellowstone Club professionally with our members and guests and assure that all transactions with guests are handled in a legal and ethical manner.
• Understand and apply all property safety and security procedures to maintain a secure and safe environment for employees, members, and guests at all times. In the event of an accident or emergency, seek medical attention if necessary and contact the General Manager or Human Resources immediately.
• Maintain a favorable working relationship with all company employees to foster and promote a positive working environment.
  
  
  

Essential Job Functions:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Staff Accountant is responsible for managing the financial operations of the homeowners associations assigned, ensuring accurate record-keeping, and maintaining financial compliance. This position will help ensure the general ledger is accurate, manage month-end close, complete account reconciliations, prepares financial statements, and assist with annual budgets and forecasts. With assistance from the Controller and Assistant Controller, they will assist with cash management, ensuring timely collections, and overseeing billing procedures. This position requires strong attention to detail, proficiency in accounting software, and an understanding of fund accounting practices to maintain transparency and accountability.

• Manage and refine the general ledger close procedures, ensuring complete and timely monthly financials statements
• Reconcile bank and investment accounts
• Reconcile various balance sheet accounts
• With support of the AP Specialist, ensure timely and accurate processing of vendor invoices and related vendor payments
• With support of the AR Specialist, coordinate timely and accurate owner statements and related owner payments
• Prepare reporting to VPs/Directors/Board of Directors as requested
• Collaborate with both internal and external auditors to complete timely audits and refine accounting procedures
• Support in annual financial budget and routine financial forecast preparation.
• Analyze and understand operating and reserve cash balances to ensure best cash management procedures
• Enforce and enhance the internal controls to ensure accurate financial reports
• Assist with other ad hoc general ledger and project support
• Maintain files and documentation thoroughly and accurately, in accordance with company policy, accepted accounting practices, and the IRS
• Ability to quickly learn enterprise level accounting systems (GP, QuickBooks, Caliber) and use advanced MS Excel functions to accomplish essential job duties
  
  
  

Other Duties and Responsibilities:

• Perform all duties and responsibilities in a timely and efficient manner in accordance with established policies, procedures, and standards of service to achieve the overall objectives of this position.
• Meet departmental productivity, organization and consistency standards.
• Maintain a positive and respectful attitude.
• Treat Members, owners, guests, vendors, customers and co-workers with professionalism and respect at all times.
• Maintain privacy of our Owners and Members at all time.
• Maintain a clean and neat appearance at all times.
• Communicate regularly and effectively with all employees, supervisors, managers and directors.
• Perform work in a safe and high-quality manner.
• Project a favorable image of Clubs to Members and guests at all times.
• Must be able to work flexible work hours/schedule including evenings, weekends and holidays. Long hours may be required due to business demands.
• Nothing in this job description restricts management’s right to assign or reassign duties, work hours and/or responsibilities for this job at any time.
  
  
  

Disclaimer:

This job description is only a summary of the typical functions of this position and should not serve as an exhaustive or comprehensive list of all the possible duties, tasks and responsibilities being performed by people assigned to this classification. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Experience/Education Required

• Previous administration, accounts payable, accounts receivable or general accounting experience is required.
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms and other office procedures and terminology.
• Excellent organizational skills with attention to quality and detail.
• The ability to work well independently.
• Strong communication skills with the ability to maintain sound working relationships and communications with management, staff, and vendors.
• Troubleshooting – determining causes of errors and deciding what to do about it.
• Proven experience using communication and organizational skills to accomplish goals.
  
  
  

Experience/Education Preferred

• Proficiency in enterprise software applications preferred; Great Plains, QuickBooks, and Caliber knowledge a plus.
• Degree in business, finance, accounting, or a related field preferred.
• A strong understanding of non-profit accounting practices is a plus.
• A combination of relevant education and experience will also be considered.
  
  
  

Certificates & Licenses

Valid State Driver’s License

Computer Skills

• Advanced knowledge of Microsoft Excel
• Knowledge of other Microsoft office products – Word, Outlook
  
  
  

Language Ability

Able to speak clearly and effectively with Members, guests, co-workers, vendors and other Yellowstone Club departments. Able to write clearly and legibly.

Math Ability

Able to perform basic math calculations.

Reasoning Ability

Ability to solve basic problems and/or know when it is necessary to get a manager to assist in problem solving.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work for this position is usually performed in a climate-controlled environment. However, the employee may be required to work outside in extreme heat, cold, rain, wind, snow or inclement weather as the demands of the position so dictate.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to walk and work with hands and arms and lift up to 20 pounds. The employee is frequently required to talk and/or hear. The employee is constantly required to use their vision to perform an activity such as but not limited to: preparing and analyzing data and figures, viewing a computer terminal, extensive reading and determining the accuracy, neatness, attention to detail, and thoroughness of the work assigned.The employee is constantly required to sit, sometimes for several hours at a time, and use their hands and fingers to operate a computer.

Receipt and Acknowledgment

I acknowledge and understand that:

• The job description provides a general summary of the position in which I am employed. The contents of this job description are job requirements and, at this time, I know of no limitations which would prevent me from performing these functions with or without accommodation. I further understand that it is my responsibility to inform my supervisor if at any time I am unable to perform these functions.
• Job duties, tasks, work hours and work requirements may be changed at any time due to business demands, by the Club.
• Acceptable job performance includes completion of the job responsibilities as well as compliance with the policies, procedures, rules and regulations of Yellowstone Club.
• I have read and understand this job description as outlined herein. I have been allowed to ask questions in order to clarify any points listed on this job description.
  
  
  

Yellowstone Club offers great benefits including:

• Free transportation to and from Bozeman
• Medical, Dental, Vision Insurance
• Discounted Ski Pass
• Employee Ski Days
• Complimentary shift meals
• 401k eligibility and bi-weekly match
• Access to onsite fitness center 24/7
• Discounted Employee Housing in Big Sky or Bozeman
• Discounts to over 1000 retailers through ADP LifeMart
• End of season Employee Appreciation Day and retail sale
  
  
  

For more information about the Club, visit www.yellowstoneclub.com .

To apply, please visit www.yellowstoneclub.com and click on "YC Careers" at the bottom of the homepage.