What are the responsibilities and job description for the Community Admin Assistant, Terra West Management Services position at Yes& Companies LLC?
Essential Functions :
- Receive and respond to all homeowner calls within 24 hours.
- Receive and respond to all homeowner correspondence within 3 days.
- Obtain bids with specifications by deadline supplied by the Community Manager.
- Type and proof all correspondence, newsletters, etc., as requested.
- Type and log violation letter within 7 days of receipt. Log all homeowner violation responses within 2 days of receipt. Levy fines using charge sheet on all ongoing violations within 7 days.
- Receive and log architectural requests and process within 2 days of receipt.
- Complete an Association Closeout Inventory list for turnovers.
- Reserve space for meetings. Attend meetings as requested by Community Manager.
- Assist Community Manager with all preparation and distribution of regular and annual Board of Director's meetings.
- Pull account histories, homeowner files, etc. as requested.
- Maintain association files.
- Complete the action list provided by the Community Manager by the deadline.
- Serve as backup for the front desk.
- Additional duties may be assigned.
Core Competencies :
To perform the job successfully, an individual should demonstrate the following competencies to perform the essential duties and responsibilities of this position :
Requirements
Minimum Qualifications :
Preferred Qualifications :
ADA Requirements :
Work Posture Requirements :
Carrying Requirements :
Moving / Lifting Requirements :
Moving / Lifting Levels / Heights :
Push / Pull Requirements :
Environmental Conditions :
EEO / Drug Free Workplace
