Executive Assistant, Office of General Counsel

Job No: 498025
Work Type: Staff Full-time
Department: Office of the General Counsel
Location: Wilf Campus, 500 West 185th Street, NY, NY
Categories: Administrative Support, Legal

Position Summary:

The Executive Assistant is responsible for the overall executive-level management of the Office of the General Counsel, administrative support to the Vice President for Legal Affairs, Secretary and General Counsel, and supervision and coordination of the daily operations of the Office of the General Counsel consisting of, four attorneys, the office of government affairs, one administrative assistant, law interns, legal fellow and work-study students. The Executive Assistant will also be responsible with assisting the Vice President with other areas and business functions within the Vice President's portfolio/responsibilities.

Position Responsibilities:

• Assist the General Counsel with the day-to-day operations of the Department and work collaboratively with the attorneys and other employees/support staff.
• Serve as the liaison between the Office of the General Counsel and the University President's staff, Board of Trustees, members of the administration, faculty, staff, students and outside counsel.
• Manage an extensive calendar including: scheduling and arranging meetings, conference calls, appointments, travel plans and seminars.
• Review an extensive volume of daily emails for: to do items, requests, inquiries, scheduling of meetings, conference calls, appointments and follow-ups.
• Oversee and process for payment all office-related invoices.
• Open and review all mail together with the General Counsel and handle as requested.
• Screen and monitor all incoming calls to the General Counsel.
• Format, create, produce, edit and proofread correspondence and other written material.
• Review monthly expense statements and appropriately allocate charges.
• Process all employee transactions.
• Review and authorize timecards for attorneys and staff.
• Handle the coordination of interviews for law interns, attorneys and support staff.
• Organize and maintain working files, general files and confidential files, including physical and electronic files.
• Providing limited administrative support to the other members of the legal office.
• Order and maintain inventory of office supplies and equipment.
• Primary contact for office software and equipment
• Maintain Excel office spreadsheet.
• Troubleshoot office equipment.
• Maintain the website for the Office of the General Counsel.
• Notarize documents.

Board Matters

• Meetings of the Board of Trustees: Assist the General Counsel prepare for meetings; gather and disseminate information prior to meetings, take minutes, when required; prepare and proofread minutes.
• Meetings of the Governance Committee and other Board Committees: Coordinate and schedule meetings; assist the General Counsel prepare for meetings; gather and disseminate information prior to meetings; prepare and proofread minutes; and act as gatekeeper of all Committee minutes and materials.
• Meetings of the Boards of Overseers: Request copies of minutes of meetings from all affiliates.
• Yeshiva University in Israel: Coordinate and schedule Annual Meetings; assist the General Counsel and Associate General Counsel prepare for meetings; and gather and disseminate information prior to meeting.
• Distribute and assist in obtaining necessary forms and information from members of all Boards.
• Prepare documentation for board meetings via board portal software.
• Act as gatekeeper of all Board minutes and materials.
• Maintain and update board contacts lists.

Special Projects

• Coordinate and schedule General Counsel's Council meetings and event; work with General Counsel preparing list of pro bono projects and assignments.

Experience & Education Background:

• Bachelors Degree.
• 5 Years of relevant work experience at EA level. Senior level Legal Secretary and/or Executive Assistant to senior executive experience preferred.

Skills & Competencies:

• Speaks clearly and expresses self well in one-on-one conversations and groups.
• Develops effective written communications and uses them appropriately.
• Models a positive attitude and takes initiative as a self-starter.
• Identifies, defines and analyzes information and situations before recommending a course of action.
• Effectively manages own time and resources.
• Understands and uses technology to accomplish goals.
• Excellent verbal and written communication skills and proofreading.
• Strong computer skills, including proficiency in MS Word, Outlook, Excel and PowerPoint.
• Ability to communicate effectively and interact with senior level management/administration.
• Ability to manage challenging situations.
• Strong organizational skills and the ability to manage multiple priorities through to completion.
• Ability to solve problems effectively.
• Ability to work independently and as a team member.
• Ability to exercise discretion, confidentiality and judgment in dealing with highly sensitive issues.
• Ability to respond to changing priorities and urgent situations.
• Notary Public.

Salary Range:

$75,000 - $100,000

About Us:

Yeshiva University is dedicated to academic excellence, intellectual exploration, and the advancement of timeless values that shape and impact lives. With a rich tradition rooted in Jewish thought and heritage, YU fosters a dynamic learning environment across its undergraduate, graduate, and professional schools. Our mission is to cultivate the next generation of leaders who will contribute meaningfully to society, guided by a commitment to ethics, innovation, and service. Our community extends far beyond the classroom, encompassing thousands of students, faculty, staff, and more than 70,000 alumni and supporters worldwide, all working together to build a brighter future.

As a Yeshiva University employee, you will be part of a welcoming, diverse, and intellectually engaging community that values collaboration, excellence, and professional growth. We offer a supportive and stimulating workplace with tangible employee benefits, opportunities for advancement, and a strong sense of purpose. Beyond professional development, YU is committed to ensuring a high quality of life for its employees, offering a work environment that prioritizes well-being, work-life balance, and a culture of mutual respect. Every role at YU contributes to our broader mission of education, research, and societal impact, ensuring that all members of our community-students, faculty, staff, alumni, and friends-are inspired to make a difference. We invite you to bring your talent and passion to YU and join us in shaping the future.

Equal Employment Opportunity:

Yeshiva University is an equal opportunity employer committed to providing employment opportunities to all employees and candidates without regard to race, color, age, sex, national origin, disability status, or any other characteristic protected by federal, state or local laws.

Application Instructions:

To apply, visit https://careers.pageuppeople.com/876/cw/en-us/job/498025/executive-assistant-office-of-general-counsel

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