What are the responsibilities and job description for the Executive Assistant, Office of the General Counsel position at Yeshiva University?
Position Responsibilities :
Assist the General Counsel with the day-to-day operations of the Department and work collaboratively with the attorneys and other employees / support staff.
Serve as the liaison between the Office of the General Counsel and the University President’s staff, Board of Trustees, members of the administration, faculty, staff, students, and outside counsel.
Manage an extensive calendar including scheduling and arranging meetings, conference calls, appointments, travel plans, and seminars.
Review an extensive volume of daily emails for : to-do items, requests, inquiries, scheduling of meetings, conference calls, appointments, and follow-ups.
Oversee and process for payment of all office-related invoices.
Open and review all mail together with the General Counsel and handle as requested.
Screen and monitor all incoming calls to the General Counsel.
Format, create, produce, edit, and proofread correspondence and other written material.
Review monthly expense statements and appropriately allocate charges.
Process all employee transactions.
Review and authorize timecards for attorneys and staff.
Handle the coordination of interviews for law interns, attorneys, and support staff.
Organize and maintain working files, general files, and confidential files, including physical and electronic files.
Providing limited administrative support to the other members of the legal office.
Order and maintain inventory of office supplies and equipment.
Primary contact for office software and equipment
Maintain Excel office spreadsheet.
Troubleshoot office equipment.
Maintain the website for the Office of the General Counsel.
Notarize documents.
Board Matters
Meetings of the Board of Trustees : Assist the General Counsel prepare for meetings; gather and disseminate information prior to meetings, take minutes, when required; prepare and proofread minutes.
Meetings of the Governance Committee and other Board Committees : Coordinate and schedule meetings; assist the General Counsel prepare for meetings; gather and disseminate information prior to meetings; prepare and proofread minutes; and act as gatekeeper of all Committee minutes and materials.
Meetings of the Boards of Overseers : Request copies of minutes of meetings from all affiliates.
Yeshiva University in Israel : Coordinate and schedule Annual Meetings; assist the General Counsel and Associate General Counsel prepare for meetings, and gather and disseminate information prior to meetings.
Distribute and assist in obtaining necessary forms and information from members of all Boards.
Prepare documentation for board meetings via board portal software.
Act as the gatekeeper of all Board minutes and materials.
Maintain and update board contacts lists.
Special Projects
Coordinate and schedule General Counsel’s Council meetings and events; work with General Counsel preparing the list of pro bono projects and assignments.
Experience & Education Background :
Bachelors Degree.
5 Years of relevant work experience at the EA level.
Skills & Competencies :
Speaks clearly and expresses self well in one-on-one conversations and groups.
Develop effective written communications and use them appropriately.
Models a positive attitude and takes initiative as a self-starter.
Identifies, defines, and analyzes information and situations before recommending a course of action.
Effectively manages own time and resources.
Understands and uses technology to accomplish goals.
Excellent verbal and written communication skills and proofreading.
Strong computer skills, including proficiency in MS Word, Outlook, Excel, and PowerPoint.
Ability to communicate effectively and interact with senior-level management / administration.
Ability to manage challenging situations.
Strong organizational skills and the ability to manage multiple priorities through to completion.
Ability to solve problems effectively.
Ability to work independently and as a team member.
Ability to exercise discretion, confidentiality, and judgment in dealing with highly sensitive issues.
Ability to respond to changing priorities and urgent situations.
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