What are the responsibilities and job description for the Associate Director of Elementary Afterschool Programs position at YM & YWHA of Washington Heights and Inwood?
The Associate Director of Elementary Afterschool Programs will support the Director of Elementary Afterschool Programs in overseeing and managing the day-to-day operations and administration of elementary afterschool programs and summer day camp. Will also support the Director, Camp Twelve Trails as a leadership team member. This work will include administrative and operations-focused tasks.
LOCATION:
Be Me After School Program at the Y:
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
YM & YWHA of Washington Heights & Inwood provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.
About YM&YWHA Of Washington Heights & Inwood
Established in 1917 as one of the first Jewish community centers in New York City, the YM & YWHA of Washington Heights and Inwood (the Y) is a thriving and visionary not-for-profit human services organization in Northern Manhattan. We welcome people of diverse ethnicities and all ages, from pre-school to older adults, into the Y family with a wide range of educational, recreational and social services and programs that focus on improving the quality of their lives. With a long and distinguished history, the Y is a multi-service community center that is well known for its nurturing environment and non-judgmental philosophy.
LOCATION:
- YM&YWHA of Washington & Inwood: 54 Nagle Ave, New York, NY 10040.
- Camp Twelve Trails: 44 Henry Kaufmann Rd, Orangeburg, NY 10962 (transportation provided from the YM&YWHA).
Be Me After School Program at the Y:
- Assist the Director of Elementary Afterschool Program with all aspects of administrative and day-to-day program operations, including but not limited to:
- Maintain database and ensure that all required registration, health, and program paperwork is completed and up-to-date for all program participants.
- Create and update rosters for busing, homeroom, activity periods, and late care.
- Create a monthly Newsletter showcasing program highlights, important dates and other Y Programs.
- Manage data tracking systems for enrollment and daily attendance for Elementary Programs in a timely and accurate manner.
- Coordinate communication of absences, special programming, and other updates with families.
- Monitor and maintain all program inventory, and work with the Director of Elementary Afterschool Programs and Managing Director of Youth and Recreation to place supply orders when needed.
- Manage data collection and reporting for CACFP grant.
- Oversee the purchasing of snack and creation of weekly snack menu ○ Conduct all dismissal procedures daily.
- Assist the Director of Elementary Afterschool Programs in ensuring the program is in compliance with DOH SACC requirements and guidelines.
- Assist the Director of Elementary Afterschool Programs with HR paperwork and filing for all elementary afterschool staff hiring, including managing staff training roster.
- Assist the Director of Elementary Afterschool Program with all aspects of programmatic planning, including but not limited to:
- Oversee lesson planning for group leader-led activities and support activity specialist in curriculum development.
- Manage Friday Club including club development, lesson planning, sign-ups, staffing, and rosters.
- Organize and execute special events, including activity planning, material ordering, facilities management, and scheduling.
- Support School’s Out and Half days.
- Assist in planning and implementation of Fall and Spring Showcase.
- Assist in managing daily staffing.
- Help implement Program Quality Assessments co-facilitate bi-weekly staff meetings and monthly training.
- Circulate program spaces to provide proactive and reactive support during Be Me.
- Facilitate transitions during after school.
- Assist Camp Leadership with administrative and day-to-day program operations.
- Maintain database and ensure that all required health forms are up-to-date for all program participants before the program begins.
- Create and update rosters for busing, groups, and extended care.
- Manage daily attendance for campers and staff.
- Monitor and maintain all program inventory and work with Camp Leadership to place supply orders when needed.
- Manage the main office phone line and email during the camp season and ensure messages are relayed to the appropriate team member.
- Full-time, in-person position.
- 40 hours per week, 8-hour workday (not including half an hour unpaid lunch):
- September- June: Monday- Friday 10:00 - 6:30 on-site at the Y.
- June - August: Monday - Friday 8:30 - 5:00 on-site at Camp Twelve Trails; additional hours may be required during the summer season.
- Annual Salary of $55,000.
- Generous Paid Time Off (PTO) and competitive benefits package: Health Insurance; Retirement Plan, Optional 403b Plan, Life Insurance, Flexible Spending Account, Commuter Benefit Plan, and Y Fitness Center Membership.
- Bachelor’s degree.
- Must have excellent time management skills, be flexible, be a team player, be open to feedback, be creative, and have excellent organizational skills.
- Excellent written and verbal communication skills.
- Computer literacy, including experience with Google Workspace applications.
- Willing to work some evenings and Sundays as needed.
- Documentation of U.S. citizenship or eligibility to work in the U.S.
- Must pass the background check, medical tests, fingerprinting through the Department of Health & Department of Education, and other pre-employment requirements.
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
YM & YWHA of Washington Heights & Inwood provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.
About YM&YWHA Of Washington Heights & Inwood
Established in 1917 as one of the first Jewish community centers in New York City, the YM & YWHA of Washington Heights and Inwood (the Y) is a thriving and visionary not-for-profit human services organization in Northern Manhattan. We welcome people of diverse ethnicities and all ages, from pre-school to older adults, into the Y family with a wide range of educational, recreational and social services and programs that focus on improving the quality of their lives. With a long and distinguished history, the Y is a multi-service community center that is well known for its nurturing environment and non-judgmental philosophy.
Salary : $55,000
