SACC Program Site Supervisor

POSITIONSUMMARY : The AfterSchool Site Supervisor position supports the work of the YMCA of CollierCounty, Inc., a leading not-for-profit organization committed to strengtheningthe communities in Collier County through its core focus areas of YouthDevelopment, Healthy Living, and Social Responsibility. The Site Supervisor position is responsiblefor the overall development, implementation, and supervision of the AfterSchool Program, with the support and guidance of the School Age Manager. He / she serves as the leader of a team ofpeople with the goal of providing excellent after-school care, and full daycare on non-school days for school aged children aged K-5thgrade. It is his / her responsibility tomake sure that YMCA standards and procedures as well as those of the Departmentof Children and Families are followed. He / she will supervise Program Counselors and will make regular reportsto the School Age Manager.

OUR CULTURE :

Our missionand core values are brought to life by our culture. In the Y, we strive to liveour cause of strengthening communities with purpose and intentionality everyday. We are welcoming : we areopen to all. We are a place where you can belong and become. We aregenuine : we value you and embrace your individuality. We arehopeful : we believe in you and your potential to become a catalyst in theworld. We are nurturing : we support you in your journey to developyour full potential. We are determined : above all else, we are on arelentless quest to make our community stronger beginning with you.

ESSENTIALFUNCTIONS :

• Develop and implement all aspects of the After School Program.
• Supervise and schedule support staff and maintain properadult / child ratios.
• Manage all assigned staff, addressing issues in a professionalmanner when needed, and documenting such issues appropriately.
• Ensure all groups are covered according to mandated ratios whenstaff are absent.
• Maintain up to date, accurate, and complete written records on allenrolled children.
• Maintain on-site staff personnel records as required by DCF andOEL.
• Complete weekly attendance records in format required as per theRFQ contract.
• Assist in maintaining allocated budget for school year.
• Follow up with support staff on mandated trainings and in-servicehours needed.
• Attend bi-weekly meetings with School Age Manager, andmonthly / bi-monthly meetings with ASPIRE staff.
• Complete program evaluations once per semester and report toSchool Age Manager on analysis of evaluation.
• Maintain all standards, policies, and procedures for After SchoolPrograms as required by the Department of Children and Families, the RFQ, andthe YMCA.
• Develop a positive relationship with parents by creating ampleopportunities for communication and being open to their requests wheneverpossible.
• Develop a positive relationship with school officials andemployees and work with them to coordinate schedule changes, arrivals,departures, and progress.
• Review and complete payroll weekly.
• Inventory and order needed supplies and create monthlynewsletters.
• Inventory Program equipment and supplies and notify School AgeManager when more are needed, while maintaining allotted budget.
• Review all incident, accident, illness, and discipline reports andmake verbal reports to the parents at pickup.
• Observe behaviors and development levels of the children and keepwritten records when problems or concerns arise; inform the School Age Managerwhen a parent conference is warranted and initiate and participate in theconference.
• Collect and record weekly payment of fees from parents and ensurethat all payments are processed into Daxko system in a timely manner and withaccuracy.
• Notify all necessary school staff of any roster changes via e-mailevery week, and as they occur.
• Create a group email and send a minimum of one email per week tothe families with highlights, reminders, events / activities. Copy the School Age Manager, YouthDevelopment Director, and CEO on these emails.
• Communicate with parents on an individual level if needed to shareinformation, pictures, etc.
• Keep the School Age Manager informed of all program issues as theyarise especially when related to the children's behavior and development.
• Be familiar with YMCA mission, policies, and procedures.
• Participate in YMCA programs, promotions, fundraisers, and events.
• Be an enthusiastic, dedicated, reliable and committed leader ofour team.

Everyincidental duty connected with the After School Site Supervisor job cannot bespecified in the position description and the colleague, at the discretion ofthe CEO, may be required to perform duties that are not included in this jobdescription.

YMCA COMPETENCIES :

Supportsthe Mission, Vision, and Direction of the YMCA : Understands and supports the mission of theYMCA; displays the YMCA values of Caring, Honesty, Respect and Responsibilityas well as displays flexibility and the ability to accept change. Is willing to try new methods and makesuggestions. Shows a strong commitmentto the YMCA, conveys enthusiasm for the YMCA and for his / her work.

BuildsCommunity : Understands and embraces the role of volunteers; helps members andparticipants make connections to others and to the YMCA; practices effectiverelationship building techniques; supports the role of fundraising in achievingthe YMCA mission.

Providesa Quality Experience for Members, Participants, Internal Customers and Others : Possesses the ability to deliver outstandingexperiences for members, participants, internal customers, and others; buildswarm and supportive relationships; consistently greets and assists everyone ina positive way; strives to provide service that will exceed expectations;responds to concerns and complaints in a way that makes each person feelvalued; initiates action for prompt resolution; looks for better ways to serveand involve members, participants, internal customers, and others.

WorksProductively : Demonstrates responsible actions; consistently performs duties in a safeand conscientious manner within agreed upon timeframes; follows standards,policies and procedures; is reliable and consistently punctual; activelyparticipates in staff meetings, required trainings and other work-relatedactivities; uses good judgement; uses YMCA resources appropriately andefficiently.

UsesEffective Personal Behaviors / Communicates Effectively : Treats everyone with courtesy, respect, andconsideration; displays integrity; listens actively and genuinely; communicatesin a clear and pleasant manner; embraces differences among people; demonstratesan active willingness to learn and grow; accepts constructive criticism; workscooperatively as a team member.

LEADERSHIPCOMPETENCIES : (TEAM LEADER)

QUALIFICATIONS :

WORK ENVIRONMENT & PHYSICAL DEMANDS :

The physical demands described here are representative ofthose that must be met by an employee to successfully perform the essentialfunctions of this job. Reasonableaccommodations may be made to enable individuals with disabilities to performthe essential functions.

TRAININGREQUIREMENTS :

The YMCA of Collier County has reviewedthis job description to ensure that essential functions and basic duties havebeen included. It is intended to provide guidelines for job expectations andthe employee's ability to perform the position described. It is not intended tobe construed as an exhaustive list of all functions, responsibilities, skills,and abilities. Additional functions and requirements may be assigned bysupervisors as deemed appropriate. This document does not represent a contractof employment, and the YMCA reserves the right to change this job descriptionand / or assign tasks for the employee to perform, as the YMCA may deemappropriate.