Accounts Payable Manager

Under the guidance and supervision of the VP Finance & CFO, this position serving as a liaison between the branches and the association office regarding all vendor transactions, in addition to maintaining all information pertaining to the accounts payable system. The Accounts Payable Manager also ensures that all branches follow all business procedures.

Essential Functions:

• Reviews check requests and purchase orders for accuracy and completeness and makes corrections as necessary.
• Inputs new invoices into SGA (accounting software). Verifies invoice has an approved matching purchase order. Follows up with branch as necessary.
• Reconciles all credit card accounts (i.e. Business Card Services, American Express, Home Depot, etc.) for the Association, and obtains necessary required receipts for all purchases/charges.
• Reconciles Amazon accounts for the Association.
• Reconciles Home Depot accounts for the Association.
• Inputs new vendor data in the accounts payable system. For all new vendors, verifies a new vendor form, copy of W-9 and a copy of their Certificate of Liability Insurance has been received. Maintains this information for all vendors and works with vendors to update the insurance certificates on file as needed.
• Files appropriate documentation and maintains accounts payable files.
• Submits ACH payments to approved vendors and records ACH payments in SGA.
• Responsible for ensuring all invoices are recorded in the appropriate period as well as verifying all invoices have been received for month-end close.
• Voids checks and credits appropriate accounts as needed. Maintains all voided checks.
• Responds to challenges with possible solutions in a timely manner (e.g., works with vendors and staff to resolve invoice discrepancies).
• Maintains responsive and cooperative relationships with vendors and branches regarding accounts payable matters.
• Reviews vendor statements for past due invoices and work with vendors and branches to keep accounts current.
• Coordinates accounts payable check runs upon approval.
• Ensures daily deposits for all cash and check receipts are correct and reconciled to SGAS including the recording of any overages/shortages through SGAS.
• Ensures all cash receipts received at the Association office are deposited in the bank daily.
• Manage and refute credit card chargebacks initiated by members.
• Reconciles refunds in SGAS.
• Preparation of various bank reconciliations, as determined by VP Finance & CFO, monthly.
• Prepares reconciliation of employer sponsored insurance plans (health, dental, vision, life/AD&D, AFLAC) invoices against employee records of status and bi-weekly payroll deductions. Communicate variances and discrepancies to Human Resources.
• Assist in the preparation of reports, records or other projects as determined by the VP Finance & CFO.

Work Scheduling:

• First twelve weeks of employment will be spent at the Association Support Office to familiarize self with YMCA of Metro North team members, programs and operations. The position then can have the ability to transition to a hybrid position.

Qualifications:

• Associate or Bachelor’s Degree preferred.
• Two or more years related business management or office management experience preferred.

Skills, Abilities, Competencies

• Understanding of basic accounting concepts and applications including cash reconciliation, accounts receivable, and accounts payable.
• Knowledge of general ledger and accounting functions preferred.
• Strong interpersonal skills and ability to build effective relationships.
• Exceptional project management skills, extremely well-organized and strong attention to detail.
• High degree of professionalism, customer service, and organizational skills with the ability to work independently and with a team.
• Ability to work with evolving priorities and timelines.
• Ability to prioritize tasks and meet organizational deadlines.
• A can-do and will-do attitude, i.e., no task is too high level nor too basic.
• Proficient in Microsoft Office Suite (Word, Excel)

Benefits:

• Health, Dental and Vision Benefits
• 12% match Retirement Fund
• Life Insurance - 2x your salary
• 75% off Child Care Tuition within our associated Y-Academy Daycare Programs
• Free 2 Adult Family Membership to the YMCA of Metro North

YMCA Cause-Driven Leadership® Competencies

• Supports the Mission, Vision and Direction of the YMCA: Embraces and supports the mission of the YMCA; models intended outcomes and the organizational values of respect, responsibility, honesty, caring, faith and fun; helps others view change as an opportunity to better achieve the YMCA mission; uses good analytical skills; demonstrates a strong commitment to the YMCA; conveys enthusiasm for the YMCA and his/her work.
• Builds Community: Demonstrates commitment to the role of volunteerism; facilitates connections between and among constituents, members and participants, and to the YMCA; models effective relationship-building techniques; understands and supports the role of fund-raising in achieving the YMCA mission.
• Quality Experience for Members, Participants, Internal Customers and Other Constituents: Possesses the knowledge and ability to create and deliver outstanding experiences for members, participants, internal customers and others; builds warm and supportive relationships.
• Effective Team Leadership: Accepts accountability for self and group; plans well for long-term, knows what needs to be done, and when to ask for help; advocates diversity; develops and recognizes people; ensures that standards, policies, and procedures are met; possesses organizational skills; ensures that deadlines are consistently met; practical, makes good common sense decisions over time; manages YMCA resources appropriately and efficiently.
• Effective Personal Behavior: Communicates Effectively: Is reasonable, responsive and caring; models integrity; listens actively and genuinely; communicates effectively in a clear and pleasant manner; is culturally competent; embraces differences among people.

The YMCA of Metro North is an Equal Opportunity Employer.