What are the responsibilities and job description for the Administrative Assistant position at YMCA of Metropolitan Chicago?
Description
The Illinois State Alliance of YMCAs is now hiring a part-time Administrative Assistant!
The Illinois State Alliance of YMCAs represents more than 800 YMCA program locations impacting more than 150 communities and engages nearly one million Illinoisans in strengthening the foundations of community through youth development, healthy living and social responsibility.
As each Y works tirelessly to provide support to families and neighbors within their respective communities, the Illinois State Alliance of YMCAs works to foster statewide communication and collaboration and advocate for public policies that support the children, families and communities we serve.
As an Administrative Assistant , you will provide support to Illinois State Alliance of YMCAs' (Alliance) CEO and Directors. Primary responsibilities include expense reporting, data entry (Salesforce / Portfolio), assisting with Alliance meetings and events, board and committee communication, and other general office functions. This position will work remotely with some in-person meetings / events.
Pay starts at $25.00 per hour with 15-20 hours per week
Our staff is the Y's greatest asset. Our teams provide valuable skills, knowledge, and passion that is essential to the contribution and positive impact in our communities, which is why we offer Y employees numerous perks and benefits, including :
We offer salaries that reflect your skills, experience, and the value you bring to our team.
- Generous paid time off (PTO), including paid holidays. We also offer flexible work hours to help you balance your personal and professional life.
403(b) plan with company contributions after 2 years of service to help you plan for your future.
Opportunities for continuous learning through workshops and training programs.
A supportive work environment that values diversity, equity, and inclusion. We are committed to creating a workplace where everyone feels welcome and respected.
Scope of Responsibilities
Assist CEO and Directors with expense reporting
Gather receipts monthly
Complete expense forms with budget line expense reporting
Submit reports to fiduciary agent
Data Entry
Become proficient in YUSA Portfolio (Salesforce platform) project reporting
Maintain database tools to track and produce reports for project completions, satisfaction surveys, etc.
Keep accurate and updated files of Alliance activities
Assist CEO in managing calendar
Send timely meeting reminders and pertinent materials to Board of Directors and Committees of the Board
Coordinate and archive activity on behalf of the Alliance
Assist with Meetings and Events
Work collaboratively with Alliance staff team to ensure successful meetings and events
Provide general administrative support
Fulfill other duties as assigned to support the function of the Alliance
Critical Competencies
Child Abuse Prevention - Supports the YMCA's commitment to child abuse prevention by :
Salary : $25
