What are the responsibilities and job description for the AP Supervisor position at YMCA of Metropolitan Fort Worth?
YMCA of Metropolitan Fort Worth Employment Application
The YMCA of Metropolitan Fort Worth impacts lives every day. We are a leading non-profit committed to strengthening community through youth development, healthy living and social responsibility. We are currently looking to expand our team by adding an Accounts Payable Supervisor to our financial department. The Accounts Payable Supervisor is responsible for the overall supervision and management of the Accounts Payable process, managing and processing all invoices, communicating with potential new and existing vendors, and monitoring all payments and outstanding credits from said vendors in an accurate, efficient, and timely manner. This role requires a high level of accuracy, attention to detail, time-management skills, and autonomy. Qualified candidates must be willing to see the Accounts Payable process through beginning to end, researching discrepancies, logging communications, and making sure all invoices are paid. In addition, candidates must be able to manage Credit Card procedures for the Association, including overall limit management, distribution of cards, and any items listed below.
Our mission and core values are brought to life by our culture. It’s who are, who we aspire to be and how we show up every day. We are cause-driven. We don’t just show up, we show up with purpose.
As a cause driven leader you are expected to be:
Key Responsibilities
To put Christian principles into practice through programs, services and relationships that build a healthy spirit, mind and body for all.
AREAS OF IMPACT
The YMCA is an organization that serves all people, from all backgrounds and all walks of life.
Our purpose is to strengthen community. Our areas of impact include:
The YMCA of Metropolitan Fort Worth offers a competitive salary and benefits package for selected candidates.
The yearly salary range for this position is $50,000 - $55,000 and will be commensurate with the selected candidates experience.
The YMCA provides competitive health, dental, and vision benefits. Long-term disability, a medical and dependent care reimbursement plan, employee assistance plan, free family membership, discounts on Y programs including summer camps, enrichment classes, youth sports, childcare and more! Eligible to enroll in a 403 (b) tax-deferred account at beginning of employment. 12% retirement paid by the YMCA upon meeting eligibility requirements. Paid time off (PTO) based on hours worked and years of service. Training and leadership development opportunities.
This job description is not intended to be all inclusive. It is understood that the employee will also perform other reasonable association duties and will be responsible for implementation of the policies, procedures and standards established by the Metropolitan Board, the branch Board of Managers and the Association Leadership. Job descriptions are reviewed periodically and may be revised at the discretion of management. This job description is not a written or implied contract.
The YMCA of Metropolitan Fort Worth impacts lives every day. We are a leading non-profit committed to strengthening community through youth development, healthy living and social responsibility. We are currently looking to expand our team by adding an Accounts Payable Supervisor to our financial department. The Accounts Payable Supervisor is responsible for the overall supervision and management of the Accounts Payable process, managing and processing all invoices, communicating with potential new and existing vendors, and monitoring all payments and outstanding credits from said vendors in an accurate, efficient, and timely manner. This role requires a high level of accuracy, attention to detail, time-management skills, and autonomy. Qualified candidates must be willing to see the Accounts Payable process through beginning to end, researching discrepancies, logging communications, and making sure all invoices are paid. In addition, candidates must be able to manage Credit Card procedures for the Association, including overall limit management, distribution of cards, and any items listed below.
Our mission and core values are brought to life by our culture. It’s who are, who we aspire to be and how we show up every day. We are cause-driven. We don’t just show up, we show up with purpose.
As a cause driven leader you are expected to be:
- Welcoming – Accept neighbors eagerly, warmly, hospitably, and as equal participants.
- Nurturing – To care for, support, and help develop through encouragement.
- Hopeful – Take an optimistic or positive view of future outcomes.
- Determined – To devote full strength and concentrated attention to the cause.
- Genuine – To be honest and open in relationships with others.
Key Responsibilities
- Review, verify, and process invoices and check requests
- Maintain vendor files, including records of W9’s
- Maintain preferred vendors list across the Association
- Sort, code, and match invoices
- Set invoices up for payment
- Enter and upload invoices into the system
- Track expenses and process expense reports
- Prepare and perform check runs
- Reconcile accounts payable transactions, making sure to pay all due amounts through invoices and not solely vendor statement
- Monitor accounts to ensure payments are up to date
- Research and resolve invoice discrepancies and issues
- Correspond with vendors and respond to inquiries
- Assist with month-end closing
- Assist with year-end closing
- Provide supporting documentation for audits, specifically 1099 report
- Manage Credit Card processes including distribution, maintenance, reconciliations, and month end procedures
- Education: Bachelor’s degree in Accounting, Finance, or related field (or equivalent work experience).
- Bachelor's degree in Accounting, Finance, or related field preferred but not required for experienced candidates
- Proven working experience in accounts payable or accounting
- Experience with orchestrating Request for Proposals (RFP) from potential vendors
- Solid understanding of basic bookkeeping and accounting payable principles
- Proven ability to calculate, post, and manage accounting figures and financial records
- Ability to manually enter data while maintaining minimum error(s)
- Hands-on experience with spreadsheets and proprietary software
- Proficiency in MS Office and MS Teams:
- Intermediate Microsoft Excel skills needed to research and reconcile vendor amounts due in timely manor
- Proficient in File management, Sharepoint, and cloud computing
- High degree of accuracy and attention to detail
- Strong organizational and time management skills
- Ability to lead a process through to completion with minimum assistance and supervision
- Excellent verbal and written communication skills
- Ability to explain decision making, hold accountability, and display a growth mindset
- Fiscal Management - Manages the Y’s resources responsibly and sustains the Y’s nonprofit business model.
- Critical Thinking & Decision Making - Makes informed decisions based on logic, data, and sound judgment.
- Developing Self & Others - Develops self and supports others (e.g., staff, volunteers, members, program participants), both formally and informally, to achieve their highest potential.
- Communication & Influence - Listens and expresses self effectively and in a way that engages, inspires, and builds commitment to the Y’s cause.
- Project Management - Ensures project goals are met and intended impact occurs.
To put Christian principles into practice through programs, services and relationships that build a healthy spirit, mind and body for all.
AREAS OF IMPACT
The YMCA is an organization that serves all people, from all backgrounds and all walks of life.
Our purpose is to strengthen community. Our areas of impact include:
- Youth Development: Empowering young people to reach their full potential.
- Healthy Living: Improving individual and community well-being.
- Social Responsibility: Providing support and inspiring action in our communities
The YMCA of Metropolitan Fort Worth offers a competitive salary and benefits package for selected candidates.
The yearly salary range for this position is $50,000 - $55,000 and will be commensurate with the selected candidates experience.
The YMCA provides competitive health, dental, and vision benefits. Long-term disability, a medical and dependent care reimbursement plan, employee assistance plan, free family membership, discounts on Y programs including summer camps, enrichment classes, youth sports, childcare and more! Eligible to enroll in a 403 (b) tax-deferred account at beginning of employment. 12% retirement paid by the YMCA upon meeting eligibility requirements. Paid time off (PTO) based on hours worked and years of service. Training and leadership development opportunities.
This job description is not intended to be all inclusive. It is understood that the employee will also perform other reasonable association duties and will be responsible for implementation of the policies, procedures and standards established by the Metropolitan Board, the branch Board of Managers and the Association Leadership. Job descriptions are reviewed periodically and may be revised at the discretion of management. This job description is not a written or implied contract.
Salary : $50,000 - $55,000
