What are the responsibilities and job description for the Executive Assistant position at YMCA of Natrona County?
Job Description
Job Description
Description :
Job Title : Executive Assistant
Primary Function / Department : Administration
FLSA Status : Non-Exempt, Hourly
Reports to : CEO
POSITION SUMMARY :
This position supports the work of the Y, a leading nonprofit, charitable organization committed to
strengthening community through youth development, healthy living and social responsibility.
Reporting directly to the CEO, the Executive Assistant provides executive support to the CEO and
other members of the Senior Leadership Team as needed. The Executive Assistant serves as the
primary point of contact for internal and external constituencies on all matters pertaining to the Office
of the President. The Executive Assistant also serves as a liaison to the board of directors.
ESSENTIAL FUNCTIONS :
- Uses discretion and independent judgment in handling confidential and sensitive information.
- Writes clearly and concisely, using correct grammar, vocabulary, and appropriate tone for the message or audience.
- Maintains and organizes all records, including meeting minutes and rosters related to the Board of Directors and associated committees, as well as the CEO.
- In coordination with executive team members and committee chairs, schedule meetings and coordinate and distribute materials for effective committee, subcommittee, and task force meetings.
- Maintains computer databases for various reports, committees and mailings.
- Manage the organizational calendar, coordinating with departments to schedule events, meetings, and activities. Ensure proper staffing, resource allocation, and space availability through proactive communication.
- Coordinates business cards, stationery orders and office supplies for staff.
- Gathers data, compiles and prepares all national statistical and assigned strategic plan reports.
- Manages special projects as assigned, including special events.
- Maintains organizational chart(s).
- Assists with Human Resources and financial data input, filing, and record keeping.
- Other duties as assigned.
Requirements : QUALIFICATIONS :
WORK ENVIRONMENT & PHYSICAL DEMANDS :
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
CAUSE DRIVEN LEADERSHIP COMPETENCIES :
