Associate Executive Director

This position supports the work of the Armed Services YMCA, a leading nonprofit committed to strengthening the military community through youth development, healthy living and social responsibility. The Associate Executive Director provides support in the following areas: daily operations; human resources; financial management; budget preparation; special events; fundraising; program development, maintenance and implementation; contract tracking including required reports and directly supervises the Fairbanks Program Director, Y on Wheels Shuttle drivers and Bargain Shop staff. The Associate Executive Director serves as the Acting Executive Director in his/her absence.

• A bachelor's degree is required.
• Prior YMCA experience preferred.
• Minimum age requirement applies; minimum age of 21.
• Must be an organized self-starter who works well independently as well as on a team. In addition, must be customer service oriented with good phone, interpersonal and writing skills.
• Ability to relate effectively to diverse groups of people from all social and economic segments of the community.
• Must have operational management experience.
• Must have experience in program design and implementation.
• A basic knowledge of budget development and tracking is highly desired.
• Proficiency in MS Office and Adobe platforms is required.
• Experience with public relations and working with local media outlets and/or public affairs is preferred.
• Must have experience with military lifestyles.
Must have a valid driver’s license and clean driving abstract.

Work Environment & Physical Demands

• Primarily an office environment using computer, scanner, fax and copier equipment.
• Sufficient strength, agility and mobility to perform essential functions and to supervise activities in a wide variety of indoor and outdoor locations (depending upon the programs).
• Must be able to lift 30 pounds.
• Ability to plan, lead and participate in activities.
• Ability to work under pressure, work with the Executive Director, Board Members, military personnel, community and philanthropic organizations, staff and volunteers.
• May occasionally be expected to work at special events outside normal working hours, including some weekends.
Some travel (30%) is required.

• Develops and maintains collaborative relationships with community organizations.
• Provides guidance on a multitude of operational issues for both the Anchorage and Fairbanks offices that include days and hours of operations, member communications, acting as a liaison with military leaders, preparing and ensuring compliance with Branch Standard Operating Procedures (SOPs) and supervises and maintains all branch human resources functions.
• Ensures that all required hiring documents are gathered and placed in the appropriate personnel file.
• Reviews all invoices to ensure accuracy and appropriateness for the purchase.
• Ensures that all cash, check or credit card donations are properly documented and posted to the appropriate accounting code.
• Ensures that all income is timely deposited into the appropriate bank account.
• Assists in researching and implementing potential new programs that may be offered by the ASYMCA to meet the needs of our military members and their families.
• Responsible for the Military Courtesy Lounges.
• Assists with several special events and community outreach events.
• Assist in determining what data needs to be tracked in collaboration with the Executive Director.
• Assist in tracking expenses to be charged against various grants and donations from Foundations or Government entities as required in the grant agreement.
• Assist in drafting grant applications to support ASYMCA programs.
• Assist in identifying potential donors.
• Models relationship-building skills (including Listen First) in all interactions. Responds to all member and community inquiries and complaints in a timely manner.
• Represents the organization as required by the Executive Director.
Performs other duties as assigned.

Advancing Our Mission and Cause: Provides visionary leadership to the organization and ensures that all resources are mobilized to adapt to new challenges and needs in the community.

Change Leadership: Facilitates, co-creates and implements equitable change for the good of the organization and community. Engages volunteers and promotes social responsibility at all levels of the organization.

Collaboration: Creates sustainable relationships within the Y and with other organizations in service to the community. Works effectively with people of different backgrounds, abilities, opinions and perceptions. Builds rapport and relates well to others. Takes initiative to assist in developing others.

Critical Thinking & Decision Making: Makes informed decisions based on logic, data and sound judgement.

Functional Expertise: Executes superior technical skills for the role.

Developing Self & Others: Develops self and supports others (e.g., staff, volunteers, members, program participants), both formally and informally, to achieve their highest potential.