What are the responsibilities and job description for the East Valley Coordinator position at YMCA?
The East Valley Coordinator is responsible for the direct implementation and oversight of Frost Valley YMCA’s East Valley Programs. This includes an all girls specialty equestrian summer camp which engages ~60 campers per session, as well as year round initiatives that include school trips, and group and family retreats throughout the non-summer months. Program run from our East Valley Ranch and 515 acre farm camp facility. In addition, this position supports our Community Programs team, including working at our after school program part time from September through May. A principal job function is to ensure that quality service is provided to all participants, families and staff. The East Valley Coordinator will assist with recruiting, program development, staff training, program operations, and evaluation.
This position requires living on site at camp year round, with room and board provided. It includes rotating and paid overnight ‘on-call’ responsibilities when camp is in session, and when groups are on-site.
Must be 21 years of age or older
Bachelor’s degree in related field or a minimum of 3 years progressively responsible supervisory experience in a resident camp or recreation setting
Possess excellent verbal and written communication and organization skills
Be a strong leader and be able to work well with a team of others
Be able to multi-task and handle pressure well
Enjoy working with children, teens, families and other staff
Knowledge of riding style and previous equestrian experience preferred
Possess clean, valid US Driver’s License desired
Certification by a nationally recognized Wilderness First Responder desired. If not, current candidates will be asked to successfully complete courses upon hire
Program Operations
Responsible for all aspects of day-to-day camp operations and year round programs in the East Valley
Responsible to support community programs initiatives, including working at our after school program three afternoons each week
Assist with barn chores including feeding and daily maintenance of 45 on-site horses and all Equestrian facilities when needed, including snow removal during winter months
Maintain the highest safety standards for over 55 campers per session in East Valley Ranch summer camp, 30 students in our after school program and for all groups throughout the year
Participate in and execute recruitment strategy to meet enrollment goals
Work with Program teams to manage a calendar of recruitment efforts including camp fairs, open houses, info sessions, school and community events,
Develop and maintain trusting relationships with parents, caregivers, and guests
Review and respond to camper, family and guest feedback; providing prompt, friendly and informative service to stakeholders
With guidance from the East Valley Director, manage the East Valley Ranch program budget and maintain supply inventory
Ensure compliance with Department of Health regulations and American Camping Association accreditation standards
Any and all other tasks as assigned by the East Valley Director, Community Programs Director, and Executive Leadership
Program Design
Develop program schedules and workshops for school groups and weekend retreats throughout the year.
Retreat groups include scout troops, adventure guides, family groups, fly-fishing and hunting retreats, and specialty equestrian groups
Collaborate with Activities teams to develop and implement a quality summer camp program schedule and activities
Create and support a joyful program experience and environment, ensuring programs are executed in ways that are fun, while also encouraging challenge and growth
Staff Hiring and Management
Recruit and hire a team of ~20 seasonal staff including leadership, international staff, general counselors, and junior counselors (staff aged under 18)
Supervise a seasonal summer director, who in turn supervises front line staff, providing ongoing coaching and feedback
Responsible for administrative duties including scheduling, payroll, documentation of staff coaching and evaluation
Work with Camping Services team to develop and implement staff training for resident camp staff
Organizational Leadership
Ensure that Frost Valley achieves the highest standard and meets the mission and goals of the organization
Embrace the YMCA’s character values of respect, responsibility, caring, honesty. At Frost Valley YMCA we are inclusive and diverse, caring and connected, honest and respectful, responsible and accountable.
