What are the responsibilities and job description for the Hr Specialist position at YMCA?
We are seeking a Full-time HR Specialist to join our team and make an impact.
Job Description
This position is currently a hybrid role working a combination of days remotely and in the office. This individual will be an important contributor to the organization, interfacing new team members and assisting current team members with general inquiries regarding HR systems / processes. The incumbent supports the Human Resources department; this individual will be directly responsible for accurate transactional new hire processing, high-volume data entry, tracking and reporting of sensitive, confidential personnel information into the comprehensive HR database system and various spreadsheets. The incumbent will coordinate and oversee the centralized onboarding process for assigned YMCA Family Centers. S / he serves as an HR liaison to new hires and operations staff, guiding them through the hiring and clearance processes.
Qualifications
Associates degree required. Bachelor’s degree in a related field, a plus.
Minimum 1-2 years of experience working in human resources, recruiting, onboarding, or other related experience required.
Excellent written and verbal communication skills. Able to easily build rapport with others.
Excellent attention to detail, organizational and time management skills.
Excellent follow through skills and ability to effectively execute multiple tasks.
Must be able to multi-task in a fast-paced environment while shifting priorities as needed.
Highly adaptable to change and proactive in nature.
Proficient in MS Office Suite - Must have Intermediate or above Excel skills.
General Tech savvy and interest in creating system and process efficiencies.
Experience utilizing a HRIS and proficiency with recruiting software preferred.
Must be able to navigate ambiguous situations.
Bilingual in English and Spanish, a plus but not required.
Must be able to maintain a high level of confidentiality
Essential Functions
Onboard new employees by initiating the required employment screening documents & follow up on the new hire paperwork processing. Notifies HR leadership on any background hits.
Completes necessary steps moving the candidates through the HRIS modules from Recruitment, to Onboarding to HR / Payroll; timely and after all contingencies and clearances have been met, performing additional hire related manual duties where necessary.
Initiates and maintains all candidate processing updates for assigned areas, interacting with the candidate directly where necessary. Proactively advises HR Leadership and Operations staff of any candidate not cleared prior to their anticipated start date.
Initiates the execution and completion of all background checks in accordance with the requirements of the position, department and location in which the candidate will be hired, following up with the candidate and vendor where necessary to ensure completion within the guidelines. Escalates any alerts for clearance decision to HR Leadership.
Contacts background vendors to escalate background clearance where process is not being performed within recommended timeframe. Advises HR Leadership of reasons for delays. Tracks and trends delayed report data.
Assists candidate in managing the logistics of the background check processes.
Ensures compliance with State and Federal regulation as well as local facility accreditation agencies and coordinates ID badging process according to school board requirements.
Assure candidates have applicable onboarding documents and required certifications, follow up where necessary to ensure completion within prescribed time line.
Processes compensation changes, promotions, reporting changes, and other actions within the HRIS system.
Answers phone calls and emails in a professional manner.
Ensures new hire / employee privacy where appropriate, including confidentiality and protection of sensitive reports or information.
Participates in activities designed to improve new hire / employee onboarding process.
Maintains a proactive professional relationship with Family Center Operations Staff, HR, Payroll, IT and Metro Office departments.
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