Records Specialist

POSITION SUMMARY: The Document/Records Specialist is responsible for ensuring the integrity of the Tribal Office records and filing systems; properly identifying and classifying the most appropriate storage system (i.e., file cabinet, secured locking receptacle, electronic imaging, off-site storage, and archival preservation); working within an established retention schedule and obtaining management approval for the final disposition/destruction of records; organizing and managing organization of all Tribal records. The Document/Records Specialist will be familiar with the location and storage of all Tribal records and shall assist in researching, recalling, and locating documents as needed. The Specialist shall also perform a variety of specialized records management duties for all departments involving the processing and maintenance of Tribal Government files and performs other related work as necessary.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Organize all Tribal Council and Administration Department documents, including hard copy, historical, and electronic.
• Reviews, organizes, and files incoming materials into storage receptacles, such as file cabinets, boxes, bins, or drawers.
• Monitors and retrieves information from files in response to requests from authorized users.
• Organizes and maintains all Tribal Ordinances and policies, including tracking the adoption, amendment and termination of such laws and policies.
• Ensures governmental records are disposed of in compliance with policy for retention and destruction.
• Performs other duties as assigned.

Education and Experience

Associate's degree (A. A.) or equivalent from two-year college or technical school; three to five years of general office, communications or records management experience, or equivalent combination of education and experience.

Certificates, Licenses, Registrations

Individuals must be able to successfully pass the Tribal Gaming Agency (TGA) Background Check. Must possess a valid driver’s license and maintain a driving record that is satisfactory to the Tribe’s insurance carrier.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to use hands and arms to operate office equipment; push, pull and grasp objects; talk and hear. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Job Type: Full-time

Pay: From $29.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Records management: 3 years (Required)
• electronic & physical file management: 3 years (Required)
• government/corporate document management: 3 years (Required)
• policy & procedure documentation/tracking: 3 years (Required)

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Brooks, CA 95606 (Required)

Ability to Relocate:

• Brooks, CA 95606: Relocate before starting work (Required)

Work Location: In person

Salary : $29