School Administrative Support

Job Description

York School District One

School Office Support Services

School Administrative Support

Reports To: School Principal

FLSA Status: Exempt

Terms of Employment: 

240 days; salary paid on Administrative Support scale group 1 and work year to be established by the Board

Job Summary:

To provide support of the school's administrative functions; ensure efficient operation of support functions; documenting and communicating information, coordinating projects and site activities; researching a variety of topics; and determining appropriate action/referral to achieve resolution.

Qualifications:

• High School Diploma or GED equivalency.
• Demonstrate working knowledge of basic office procedures, basic accounting, typing, and a variety of computer applications (e.g. Word, Excel, PowerPoint, etc.)
• Command of the English language, both written and verbal.
• Perform difficult, complex, confidential, and responsible clerical and secretarial work independently and effectively.
• Such an alternative to the above qualifications as the Principal may find appropriate and acceptable.

Essential Duties:

• Supports assigned administrative personnel aiding with their administrative functions.
• Coordinates a variety of programs and/or activities (e.g., evaluation process, graduation ceremonies, classroom coverage, bell scheduling) to ensure availability of facilities, and/or equipment and delivering services in conformance with established guidelines.
• Monitors assigned site activities and/or program components (e.g., budget, timesheets, teacher and parent orientation materials) for the purpose of coordinating activities and ensuring compliance with established financial, legal, and/or administrative requirements.
• Evaluate situations involving (e.g., staff, students, parents, public) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Responds to inquiries (e.g., students, parents, vendors, and staff) to provide information and/or direction in response to requests.
• Prepares written materials (e.g., correspondence, Board Reports) to document activities and to provide written reference of information.
• Compiles data from a variety of sources (e.g., discipline, awards, budget) to comply with financial, legal, and/or administrative requirements.
• Maintains documents, files, and records (confidential and non-confidential) (e.g., personnel files, payroll, key logs) to provide current reference and audit trail for compliance.
• Schedules a variety of activities (e.g., meetings, travel arrangements, staff coverage, facilities usage) to meet staff needs and efficient utilization of personnel, facilities, and equipment.
• Oversees office staff, student workers, and volunteers to maximize the efficiency of the workforce and to meet operational requirements.
• Orients new site personnel regarding appropriate school and district practices to effectively assimilate new personnel into site operations.
• Participates in meetings, workshops, and seminars as assigned for the purpose of conveying and/or gathering information.
• Assists other personnel as may be required to support them in the completion of their work activities.
• Manages coverage of classrooms and other areas by substitute teachers.

Specific Job Requirements:

• Possess and utilize excellent team-building skills
• Accept delegated responsibilities willingly
• Maintain confidentiality
• Demonstrate a high level of initiative in job performance

Physical Requirements:

Requires sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a recurring basis or routine keyboard operations.

Working Conditions:

• Generally, the job requires 80% sitting, 10% walking, and 10% standing.
• Requires fine finger dexterity to use office equipment, and office technology, and maintain accurate filing systems.
• Effectively coordinate a variety of difficult, technical administrative functions at a level requiring extensive independent decision-making within established rules, policies, and procedures
• Must regularly lift and/or move objects up to 10 pounds and occasionally lift and/or move objects up to 50 pounds.
• May experience constant interruptions, inflexible deadlines, and changes to normal routines.

Evaluation:

The performance of this job will be evaluated in accordance with the provisions of the Board’s policy on Evaluation of Support Service Personnel.

Non-Discriminatory Statement:

York School District One is an equal opportunity employer. York School District One does not discriminate based on race, religion, color, handicap, sex, age, alienage, or national origin as required by applicable state and federal laws. 

Disclaimer Statement:

This job description is not intended as a complete listing of job duties.  The incumbent is responsible for the performance of other related duties as assigned/required.