Assistant Controller

Position Summary: The Assistant Controller is a member of the Finance Team and is responsible for maintaining the integrity of the Foundation by ensuring the accurate and timely implementation and accounting of the Foundation’s finances and investments according to the policies and procedures developed by the Board of Directors. Responsibilities include assisting with accounting functions including accounts payable, accounts receivable, bank transfers, bank and investment reconciliations, and financial reporting. The Assistant Controller also works with the Controller and Vice President of Finance & Operations for coordination and completion of annual audit, preparation of financial statements, and investment and cash flow management.

Core Values: YCCF’s core values include courage, diversity, equity and inclusion, strategic, collaborative approaches, integrity, and innovation. As a member of YCCF, you will be expected to actively participate in creating a high-performing culture that embraces our core values and weaves DEI throughout our work.

Essential Responsibilities and Duties:

1. Provide administrative support to the Controller relating to the daily operations and activities

of the Finance Department.

2. Support the development of system policies and internal controls and procedures to maximize

efficiencies and comply with legal and regulatory standards, and best practices for the finance

team.

3. Assist in the preparation of regular financial projections and analysis for the President and

CEO, Vice President of Finance and Operations, Board of Directors, and committees.

4. Collaborate with the Finance Team to identify and develop strategies to manage organizational

risks.

5. Prepare presentations for Audit, Finance, and Investment committee meetings.

6. Serves as the recording secretary of minutes for the Audit, Finance, and Investment Committees.

7. Record administrative fees on a monthly and quarterly basis.

8. Record monthly allocation of investment return.

9. Participate and responsible for accounting functions and reconciliations, including accounts

payable, accounts receivable, cash transfers, interfund and intercompany activity, general

ledger, fund accounting, gifts, bank, investment, trust, and fixed assets.

10. Timely filing and preparation of IRS Form 990 for the foundation, other affiliated

organizations, and trust tax returns.

11. Assist in coordinating with external auditors to provide necessary information in order to

complete the annual audit, including preparation of annual financial statements in accordance with

GAAP.

12. Prepare internal financial statements on monthly, quarterly, or annual basis as needed.

13. Assist in the maintenance of database design for integration of adopted policies and procedures

including spending policy, administrative fees, investment policy, and operating reserve for

organizational entities and product lines.

14. Assist with management and processing of internal grant/gift activity for purposes of

elimination for consolidated financials.

15. Assist and perform necessary activities for investment and cash flow needs of the foundation

including monthly investing and managing deposits and transfers.

16. Maintain current knowledge of accounting rules and pronouncements.

17. Prepare ad-hoc financial reports and analysis as requested.

18. Serves as a back-up to the Finance/Payroll Specialist to process payroll and bank deposits, and

accounts payable.

19. Assists and perform necessary activities for management of capital assets to ensure that assets

are properly recorded, depreciated, and disposed of as appropriate.

Other Duties:

1. Assist in promoting the Foundation by confidently communicating Foundation products, services,

and investment performance in presentations to fundholders and donor prospects.

2. Build positive relationships with donors in coordination with the Development Department by

engaging donors at YCCF and community events.

3. Assist in identifying donor prospects by being actively engaged in the community.

4. Represent the organization externally, as necessary, particularly in investment and banking

matters.

5. Assist in identifying community issues and philanthropic trends that impact YCCF’s mission.

6. Identify and assist in building relationships and opportunities with organizations that can

advance the Foundation’s priorities.

7. Support financial reporting to grants committees as requested.

Skills Required:

1. Excellent working knowledge of accounting principles and investment strategy

2. Ability to operate as a strategic thinker

3. Strong analytical and organizational skills

4. Ability to successfully manage multiple tasks and projects simultaneously

5. Excellent judgment and creative problem-solving skills

6. Initiator and self-reliant decision-maker

7. Strong written, oral, interpersonal and presentation skills with diverse audiences

8. Collaborative team player

9. Unimpeachable ethical standards, and personal integrity

10. Demonstrate an ability to use tact and discretion; ability to maintain confidentiality of

information and other related matters

11. Attention to detail and follow-through

12. Flexibility and openness to a changing environment

13. Knowledge of investments and required reporting

14. Commitment to outstanding customer service

15. Demonstrated capacity to collaborate with diverse stakeholders

16. Proficient to Expert working knowledge of Microsoft Office products including Word, PowerPoint

and Excel and experience working in databases and accounting software

17. Passion for YCCF’s mission and commitment to organizational values

18. Commitment to standard office schedule with commitment to participation in Community Foundation

events on occasional evenings or early mornings

19. Ability to access reliable internet for remote work as needed

Qualifications:

1. Bachelor’s Degree in Accounting. CPA, MBA or equivalent preferred.

2. At least three years’ experience of increasing responsibility in financial management including

knowledge of and experience in fund accounting, investment management, and GAAP and FASB standards

as they apply to non-profit organizations.

3. Exposure to and experience with nonprofit/foundation investment committees and policies

preferred

4. Experience with financial reporting and tax returns) preferred.

Physical Requirements:

1. Ability to work under stress and work additional hours to meet reporting deadlines.

2. Required to sit for extended periods of time.

3. Required to sit, stand, walk; occasionally required to stoop, kneel, crouch.

4. Ability to ascend and descend stairs.

5. Required to reach with hands and arms and push items overhead.

6. Occasional lifting of up to 25 lbs.

7. Required to talk, hear and see. Vision requirements for this position include close vision,

distance vision, peripheral vision, depth perception, ability to adjust focus, and ability to

differentiate between colors.

8. Dexterity is mandatory as this job requires frequent use of hands and fingers, including

keystrokes on computer keyboard and calculator.

9. Ability to travel between company facilities as necessary.

Work Environment:

1. The position primarily works in an office environment, seated at a desk for extended periods of

time.

2. Frequent and ongoing interaction with employees.

3. The noise level in the work environment is usually moderate.