Administrative Support (Instruction)

Job Description

York School District One

Administrative Support Instruction

Administrative Support (Instruction)

Reports To: Director of Secondary Programs

FLSA Status: Non-exempt Support

Terms of Employment:

Twelve months/240 days; salary paid on Administrative Support scale and work year to be established by the Board

Job Summary:

To assure the smooth and efficient operation of the instruction department and provide support as assigned by the District Administrator.

Qualifications:

• High school diploma; job related experience required
• Excellent verbal and written communication skills
• Excellent knowledge and proficient use of computer applications
• Knowledge and use of common office equipment and machines
• Excellent interpersonal skills

Essential Duties:

• Performs specialized functions that support the individual responsibilities of the assigned District Administrator(s) and team.
• Compiles data from a variety of sources to comply with financial, legal, and/or administrative requirements.
• Prepares written materials (e.g., reports, memos, letters) to document activities, provide written references, and convey information.
• Completes necessary reports and documents as required by the district, state, and federal agencies.
• Processes documents and materials to disseminate information to appropriate parties.
• Maintains documents, files, and records to provide up-to-date reference and audit trail for compliance.
• Places, receives and directs telephone calls, scanned documents, and electronic (e-mail) messages appropriately.
• Responds to inquiries to resolve problems, provide information, and/or refer to appropriate personnel.
• Coordinates and schedules a variety of programs/and or activities (e.g., meetings, conferences, travel arrangements, interviews) to ensure availability of facilities and/or equipment and deliver services in conformance to established guidelines.
• Coordinates various program requirements with K – 12 schools as outlined by partnering agencies (Gifted Programs, career opportunities, internal testing programs)
• Assists with monitoring program requirements under the direction of the district administrator(s)
• Participates in meetings, workshops, and seminars as assigned to convey and gather information.
• Performs bookkeeping tasks associated with the specific position.
• Orders and maintains supplies as needed which includes transporting supplies to schools and the district office.
• Performs other related duties, as assigned, to ensure the efficient and effective functioning of the department.

Specific Job Requirements:

• Possess and utilize excellent team-building skills
• Accept delegated responsibilities willingly
• Maintain confidentiality
• Demonstrate a high level of initiative in job performance

Physical Requirements:

Requires sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a recurring basis or routine keyboard operations.

Working Conditions:

• Generally, the job requires 80% sitting, 10% walking, and 10% standing.
• Requires fine finger dexterity to use office equipment, office technology, and maintain accurate filing systems.
• Effectively coordinate a variety of difficult, technical administrative functions at a level requiring extensive independent decision-making within established rules, policies, and procedures
• Must regularly lift and/or move objects up to 10 pounds and occasionally lift and/or move objects up to 50 pounds.
• May experience constant interruptions, inflexible deadlines, and changes to normal routines.
• May require navigation of the immediate area to and from school locations to assist with gathering and distributing materials and/or preparation of meetings/events.

Evaluation:

The performance of this job will be evaluated in accordance with provisions of the Board’s policy on Evaluation of Support Service Personnel.

Non-Discriminatory Statement:

York School District One is an equal-opportunity employer.?York School District One does not discriminate based on race, religion, color, handicap, sex, age, alienage, or national origin as required by applicable state and federal laws.?

Disclaimer Statement:

This job description is not intended as a complete listing of job duties. The incumbent is responsible for the performance of other related duties as assigned/required.