What are the responsibilities and job description for the Administrative Specialist position at Yosemite Community College District?
Position Information
Job Title
Administrative Specialist - School of Behavioral and Social Science - Modesto Junior College
Site:
Modesto Junior College
Salary Range / Other
$4,363 to $5,571 per month- Range 28 (2024-2025 Classified Salary Schedule)
Workplace: Modesto, CA
40 hours per week, 12 months per year
Monday through Friday
(Evening and weekend hours may be required)
Appointments are hired at the first step of the range. The second step is paid after the first year of satisfactory service with subsequent steps annually thereafter to a maximum sixth step.
Workplace: Modesto, CA
40 hours per week, 12 months per year
Monday through Friday
(Evening and weekend hours may be required)
Appointments are hired at the first step of the range. The second step is paid after the first year of satisfactory service with subsequent steps annually thereafter to a maximum sixth step.
Benefits
The District currently pays for a health options for the employee and dependents. Employees may elect to pay a premium for a higher health option. Vision care and dental insurance premiums for the employee and dependents is District paid. Income protection and life insurance premiums for the employee are also District paid. The estimated cost of District provided benefits (health, dental, vision, and life) is $24,408 annually.
Position Summary Information
Job Description
DEFINITION
Under direction, performs moderately complex technical administrative work in support in the assigned department; organizes and performs moderately complex and specialized duties and services related to the assigned unit; and performs related work as assigned.
DISTINGUISHING CHARACTERISTICS
This is the second technical level class of the administrative support series within the Yosemite Community College District (YCCD). Incumbents typically have specialized program or project responsibilities that require moderately complex technical knowledge of the assigned subject area in order to make decisions and complete assignments. Positions in this class may be assigned to a wide variety of operational and administrative work units with specialized program, project and administrative requirements.This class may be distinguished from the lower-level class of Administrative Technician because Administrative Specialists perform moderately complex work assignments and/or may assist higher-level administrative staff with advanced and highly complex assignments.
SUPERVISION RECEIVED AND EXERCISED
Incumbents in this class typically work under general supervision, though some positions may provide specialized technical support for a program or operational manager. Incumbents receive occasional supervision while working toward a definite objective that requires use of a wide range of procedures. Incumbents plan and/or determine specific procedures or equipment required to meet assigned objectives and solve non-routine problems, referring only unusual matters to a supervisor.An incumbent in this class does not directly supervise other full-time employees, but may assign, direct and/or monitor the work of subordinate full time, part time, and/or student employees on a project or assignment basis.
Under direction, performs moderately complex technical administrative work in support in the assigned department; organizes and performs moderately complex and specialized duties and services related to the assigned unit; and performs related work as assigned.
DISTINGUISHING CHARACTERISTICS
This is the second technical level class of the administrative support series within the Yosemite Community College District (YCCD). Incumbents typically have specialized program or project responsibilities that require moderately complex technical knowledge of the assigned subject area in order to make decisions and complete assignments. Positions in this class may be assigned to a wide variety of operational and administrative work units with specialized program, project and administrative requirements.This class may be distinguished from the lower-level class of Administrative Technician because Administrative Specialists perform moderately complex work assignments and/or may assist higher-level administrative staff with advanced and highly complex assignments.
SUPERVISION RECEIVED AND EXERCISED
Incumbents in this class typically work under general supervision, though some positions may provide specialized technical support for a program or operational manager. Incumbents receive occasional supervision while working toward a definite objective that requires use of a wide range of procedures. Incumbents plan and/or determine specific procedures or equipment required to meet assigned objectives and solve non-routine problems, referring only unusual matters to a supervisor.An incumbent in this class does not directly supervise other full-time employees, but may assign, direct and/or monitor the work of subordinate full time, part time, and/or student employees on a project or assignment basis.
Minimum Qualifications
Minimum Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The knowledge and ability requirements are representative of essential duties. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The knowledge and ability requirements are representative of essential duties. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.
Knowledge of:
- Moderately complex administrative functions pertaining to the area of assignment.
- Laws, codes and requirements governing operations of department to which assigned.
- Principles and practices of: organization and administration, budget preparation, fiscal record keeping, supervision and training, and personnel administration.
- Modern office methods, forms, and office equipment.
Ability to:
- Understand and apply complex laws, regulations, policies and requirements.
- Plan, organize and lead administrative activities related to budget/fiscal matters, personnel, purchasing and office management.
- Assign, direct and monitor the work of others.
- Prepare and maintain accurate budgetary and fiscal information.
- Initiate and complete work assignments with a minimum of direction, exercising sound independent judgment within policy guidelines.
- Recognize administrative problems and implement effective solutions.
- Operate standard business computer hardware and software applications.
- Prepare and maintain complex records, reports and program documentation.
- Adapt to changing priorities and requirements in a fast paced environment.
- Communicate effectively, both orally and in writing.
- Establish and maintain effective working relationships with those contacted in the course of work.
Education and Experience
Education and Experience:
Any combination of education, experience and/or training that would likely provide the above required knowledge, skills and abilities is qualifying. Typical background patterns that would provide the knowledge, skills and abilities are:
Pattern I
- Experience: Four years equivalent to an Administrative Technician at YCCD.
OR Pattern II
- Education: Possession of an associate’s degree from an accredited college, with major course work in business administration or a closely related field.
- Experience: Two years of increasingly responsible administrative support experience, including two years performing technical administrative work. Experience in an academic setting is desirable.
Special Requirements:
- None.
Example of Duties
ESSENTIAL DUTIES
- Coordinates and performs difficult and moderately complex technical administrative work in support of a wide range of operations, programs and/or projects within an assigned department.
- Serves as an advanced technical resource to others regarding areas of specialty; explains and interprets complex policies, regulations and operational procedures to persons contacting the office such as faculty, students, staff and the general public; plans, develops and participates in outreach programs and activities.
- Plans and prepares communications tools such as community newsletters, press releases, public service announcements, administrative summaries, and other print or electronically based communication materials; may develop and update website pages.
- Performs moderately complex research on internal and external data, methods, mechanisms and processes; performs technical data analyses and comparisons; compiles, prepares and presents summaries to management for evaluation.
- Develops and runs complex computerized queries; tabulates and summarizes data; identifies trends and concerns; prepares summary reports.
- Organizes, plans and develops work accomplishment time lines.
- Coordinates travel and other special arrangements.
- Enters, maintains, tracks, evaluates and presents complex data maintained in manual and/or automated systems.
- Prepares, and monitors budgets for assigned functions; initiates appropriation, expenditure and revenue transfers and budget revisions; monitors expenditures to ensure fiscal integrity; compiles, analyzes, calculates and retrieves budget reports.
- Prepares quotes, bids and purchase requisitions; receives and processes invoices and forwards for payment.
- Establishes and maintains complex file and record systems.
- Independently responds to general inquiries and correspondence; prepares information and data requested for administrative review; prepares reports, files, correspondence and other documents; may develop and prepare visual presentations, flyers, and graphic materials; may update web pages.
- Performs other related duties as assigned.
Licenses and Certificates
Licenses and Certificates:
Depending upon assignment, possession of a valid license to drive in California may be required.
Depending upon assignment, possession of a valid license to drive in California may be required.
Physical and Mental Standards
Physical and Mental Standards:
- Mobility: ability to sit for long periods, move about an office, stand occasionally, reach above and below desk level.
- Dexterity: fine manipulation sufficient to operate a computer keyboard, handle individual papers, write and take notes.
- Lifting: frequent lifting of papers, files, equipment and material weighing up to 10 pounds.
- Visual Requirements: close vision sufficient to read files, documents, and computer screens and do close-up work; ability to adjust focus frequently.
- Hearing/Talking: ability to hear normal speech, speak and hear on the telephone, and speak in person.
- Emotional/Psychological Factors: ability to make decisions and concentrate; frequent contact with others including some public contact; frequent deadlines and time-limited assignments
*Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.
TYPICAL WORKING CONDITIONS
TYPICAL WORKING CONDITIONS
- Work is generally performed in a standard office environment.
Additional Applicant Information
Applications are accepted online only at:
https://www.yosemite.edu/recruitment/employmentopportunities/
Select Job Openings, Select Search Jobs, Select Job Title, Create an account and Apply to this job.
Classified:
This is a classified bargaining unit position.
Applications will be reviewed by a screening committee which will select candidates to be interviewed.
Those applicants selected for personal interview will be notified by email or phone. In accordance with Board policy official offers of employment will be made only by the Chancellor or Vice Chancellor/Human Resources, YCCD. Final appointment is subject to confirmation by the Board of Trustees.
Federal law requires the District employ only US citizens and aliens authorized to work in the United States. Written verification of employment eligibility is required.
BACKGROUND CHECK: A background investigation of new employees is required, including reference checks and a state criminal history report. Employment will not begin until the history check has been cleared by Human Resources. The cost for the criminal history report will be the responsibility of the successful candidate.
The District may hire more than one applicant from this applicant pool.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.
The Yosemite Community College District is an Equal Opportunity Employer.
It is the policy of Yosemite Community College District (Modesto Junior College and Columbia College) not to discriminate on the basis of race, color, national origin, sex or disability in its educational programs and its employment practices. YCCD BP 3410 Nondiscrimination can be found at: https://www.yosemite.edu/trustees/board_policy/3410 Nondiscrimination.pdf
Title IX Sexual Harassment regulations define Title IX Sexual Harassment to include four terms “as defined in” the Clery Act and the Violence Against Women Act (VAWA): Sexual Assault, Dating Violence, Domestic Violence, and Stalking.
In accordance with 34 C.F.R. §§ 100.6(d), 104.8, and 106.9; and 28 C.F.R. § 35.106, the following person has been designated to handle inquiries regarding Title IX, Section 504/Title II policies:
District Title IX/Civil Rights Compliance Coordinator
Yosemite Community College District
2201 Blue Gum Ave., Modesto, CA 95358
https://www.yosemite.edu/recruitment/employmentopportunities/
Select Job Openings, Select Search Jobs, Select Job Title, Create an account and Apply to this job.
Classified:
This is a classified bargaining unit position.
Applications will be reviewed by a screening committee which will select candidates to be interviewed.
Those applicants selected for personal interview will be notified by email or phone. In accordance with Board policy official offers of employment will be made only by the Chancellor or Vice Chancellor/Human Resources, YCCD. Final appointment is subject to confirmation by the Board of Trustees.
Federal law requires the District employ only US citizens and aliens authorized to work in the United States. Written verification of employment eligibility is required.
BACKGROUND CHECK: A background investigation of new employees is required, including reference checks and a state criminal history report. Employment will not begin until the history check has been cleared by Human Resources. The cost for the criminal history report will be the responsibility of the successful candidate.
The District may hire more than one applicant from this applicant pool.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.
The Yosemite Community College District is an Equal Opportunity Employer.
It is the policy of Yosemite Community College District (Modesto Junior College and Columbia College) not to discriminate on the basis of race, color, national origin, sex or disability in its educational programs and its employment practices. YCCD BP 3410 Nondiscrimination can be found at: https://www.yosemite.edu/trustees/board_policy/3410 Nondiscrimination.pdf
Title IX Sexual Harassment regulations define Title IX Sexual Harassment to include four terms “as defined in” the Clery Act and the Violence Against Women Act (VAWA): Sexual Assault, Dating Violence, Domestic Violence, and Stalking.
In accordance with 34 C.F.R. §§ 100.6(d), 104.8, and 106.9; and 28 C.F.R. § 35.106, the following person has been designated to handle inquiries regarding Title IX, Section 504/Title II policies:
District Title IX/Civil Rights Compliance Coordinator
Yosemite Community College District
2201 Blue Gum Ave., Modesto, CA 95358
Posting Detail Information
Open Date
02/18/2025
Close Date
03/04/2025
Open Until Filled
No
Salary : $24,408
